Admin Assistant

Job Profile: Admin Executive

Position Title: Admin Executive
Department: Administration
Reports To: HR Manager / Operations Head

Job Summary:

The Admin Executive is responsible for providing administrative support to ensure efficient operation of the office. This includes managing day-to-day administrative tasks, coordinating with vendors and service providers, maintaining office supplies, supporting HR and finance departments, and ensuring smooth office functioning.

Key Responsibilities:

• Oversee general office administration including housekeeping, maintenance, and security services.
• Manage office supplies and inventory; coordinate procurement and maintain stock levels.
• Liaise with vendors for office equipment, printing, courier services, and facility management.
• Coordinate repairs and maintenance of office infrastructure (ACs, printers, IT equipment, etc.).
• Organize and maintain physical and digital files and records.
• Schedule meetings, appointments, and travel arrangements for management and staff.
• Assist in organizing internal events, meetings, and company functions.
• Handle incoming and outgoing correspondence including emails, phone calls, and courier deliveries.
• Support HR with onboarding processes such as ID cards, seating arrangements, and documentation.
• Ensure compliance with health and safety standards and maintain necessary documentation.
• Process utility bills and coordinate with the finance team for payments and record-keeping.

Key Skills & Competencies:

• Excellent organizational and multitasking abilities
• Strong verbal and written communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Attention to detail and problem-solving skills
• Ability to handle confidential information with integrity
• Vendor management and negotiation skills

Educational Qualifications:

• Bachelor’s degree in Business Administration, Commerce, or related field
• Additional certification in Office Management or Administration is a plus

Experience:

• 1–3 years of relevant experience in administrative or office management roles

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Work Location: In person