Accounts Receivable Manager

Job Description

About the Role: We are seeking a meticulous and proactive individual to join our finance team as an Accounts Receivable Manager This critical role will be responsible for ensuring the accurate and efficient management of our customer accounts receivable and overseeing inventory control processes at our factory. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to collaborate effectively with various internal teams. This role offers an excellent opportunity to contribute to the financial health and operational efficiency of our organization. Key Responsibilities: Accounts Receivable Management: Customer Ledger Management: Conduct thorough monthly reconciliations of customer ledgers for Modern Trade and Quick Commerce channels, identifying and resolving discrepancies to maintain accurate balances. Perform real-time reconciliations of customer accounts for General Trade due to higher transaction volumes and faster cycles. Collections and Follow-up: Implement a robust follow-up process for outstanding customer payments to ensure timely collections. Credit Management: Continuously monitor customer credit limits in accordance with company policies and procedures. Proactively identify potential credit risks and escalate concerns to the Finance Manager. Invoice Processing and Allocation: Accurately record and allocate customer payments to the correct invoices and accounts within the ERP or accounting system. Ensure timely posting of all accounts receivable transactions. Investigate and resolve payment discrepancies and misallocations promptly. Reporting and Analysis: Prepare timely and accurate accounts receivable aging reports, highlighting critical overdue accounts and potential bad debt risks. Analyze trends in customer payments and identify potential issues or areas for improvement in the collection process. Provide regular updates and insights on the status of receivables to the Finance Manager. Billing Dispute Resolution: Serve as the primary point of contact for resolving customer billing discrepancies and inquiries. Thoroughly investigate the root cause of disputes, collaborating with internal teams (Supply Chain, Sales) to gather necessary information and facilitate resolution. Month-End Closing: Actively participate in month-end closing activities related to accounts receivable, including preparing necessary reconciliations, journal entries, and reports within established deadlines. Ensure the accuracy and completeness of accounts receivable balances for financial reporting purposes. Documentation and Compliance: Maintain organized and comprehensive documentation of all receivable transactions, communications, and resolutions in accordance with company policies and regulatory requirements. Adhere to internal controls and procedures related to accounts receivable management. Inventory Management: Receive, monitor, and deliver inventory as per the supply chain and production inventory control process. Ensure the effective deployment of the inventory tracking system in Oracle. Ensure that the Inventory produced (Bill of Material in Oracle) is accurately entered and matches production on a periodic basis. Verify the transfer orders of Raw Materials and Packing Material from the store to Production on a periodic basis to determine the closing inventory in hand. Verify transfer orders of Semi-Finished Goods to Finished Goods from Production to the Dispatch team periodically to determine the closing inventory in hand. Ensure the completion of partial/pending fulfillment of orders in Oracle. Undertake stock audits for all inventory on a monthly basis. Report to upper management on stock levels, issues, and discrepancies. Verification of Scrap Sales and handling of petty cash and other miscellaneous transactions at the factory.