Accounts & Purchase Executive( F&B Industry)

Role Overview

The Accounts & Purchase Executive will be responsible for managing day-to-day accounting activities, vendor management, and procurement operations. The role ensures accurate financial recording, timely payments, cost-effective purchasing, and smooth coordination between the accounts, operations, and supply chain teams.

Key ResponsibilitiesAccounts Management

• Handle daily accounting operations including journal entries, purchase invoices, and expense booking.
• Reconcile vendor accounts, bank statements, and inter-branch transactions.
• Support monthly closing and maintain ledgers for payables and receivables.
• Prepare GST, TDS, and other statutory returns in coordination with the Accounts Manager.
• Process staff reimbursements, petty cash, and vendor payments.
• Maintain proper documentation and filing of accounting records.

Procurement & Purchasing

• Identify and source materials, supplies, and services as per operational requirements.
• Obtain quotations, evaluate vendor proposals, and negotiate pricing and payment terms.
• Issue Purchase Orders (POs) and ensure timely delivery of goods.
• Maintain updated records of suppliers, purchase orders, and inventory movement.
• Coordinate with the operations and store teams for stock replenishment and quality checks.
• Track and control purchase expenses within approved budgets.

Vendor Management

• Develop and maintain strong relationships with suppliers and service providers.
• Evaluate vendor performance on pricing, quality, and delivery timelines.
• Ensure compliance with company policies, payment schedules, and legal documentation.

Reporting & Coordination

• Prepare daily/weekly reports on purchases, expenses, and stock utilization.
• Assist in audits by providing necessary financial and purchase records.
• Collaborate with HR, Admin, and Operations teams for smooth business functioning.

Qualifications & Skills

• Bachelor’s degree in Commerce, Accounting, or related field (MBA/CA Inter preferred).
• 2–5 years of experience in accounting and procurement (preferably in hospitality/QSR/retail).
• Strong knowledge of Tally ERP, MS Excel, and accounting principles.
• Good understanding of GST, TDS, and vendor billing.
• Excellent negotiation, communication, and organizational skills.
• Attention to detail and ability to multitask under tight deadlines.

Key Competencies

• Financial accuracy & accountability
• Vendor and cost management
• Process orientation & record keeping
• Negotiation and relationship management
• Time management & reliability

Job Type: Full-time

Pay: ₹20,000.00 - ₹28,000.00 per month

Work Location: In person