Accounts Payable Assistant

About the Opportunity

Within our Finance team, the position of Accounts Payable Assistant works to provide high-quality support to a number of key stakeholders including members of the practice teams, the Management Accountants, Group Financial Controller and CFO.

The role holder will be a key member of the finance team and is responsible for the accurate and timely processing of employee expense claims both in manual form and using the SAP Concur platform. This role ensures compliance with company policies and tax regulations while delivering high-quality support to employees and stakeholders.

Key Responsibilities

Expense Processing

• Review and validate expense claims submitted through SAP Concur for accuracy, compliance with company policy and completeness
• Collate and process expenses from employees in locations not yet on SAP Concur, ensuring that all claims are supported with appropriate documentation
• Verify supporting documents (e.g., receipts and invoices) for all expense claims
• Ensure claims align with local tax regulations (e.g., VAT, GST)

Compliance Monitoring

• Apply company travel and expense policies and flag any policy violations
• Communicate with employees regarding missing documentation, non-compliance or discrepancies in submissions

System Maintenance and Troubleshooting

• Monitor and maintain the Concur platform for data integrity and functionality
• Assist with configuring Concur workflows as required by the finance team

Reporting and Reconciliation

• Provide timely support to employees regarding expense-related queries
• Conduct user training sessions to educate employees on using SAP Concur and company policies
• Reconcile employee vendor GL accounts to ensure completeness of reported balances

Process Improvement

• Identify opportunities to optimise the expense management process
• Assist in testing new feature or configurations in Concur

Required Experience and Skills

• Ability to handle high-volume, deadline-driven environment
• Ability to manage time effectively, work independently and be self-motivated
• Ability to work collaboratively with internal and external stakeholders to resolve issues and achieve team goals
• IT literate including the use and familiarity with Microsoft Office with proficient Microsoft Excel skills
• Proficiency with ERP systems (e.g., Sage, SAP Concur)
• Meticulous attention to detail and able to spot discrepancies and errors in submissions
• Experience in process improvement and automation

What We Offer

• A competitive package and remuneration linked to performance
• A high-growth, entrepreneurial environment where you can create significant business value and forge your own path
• A platform for accelerated professional development and career growth, with significant levels of responsibility and accountability

About Prescient Healthcare Group

Prescient is a pharma services firm specialising in dynamic decision support and product and portfolio strategy. We partner with our clients to turn science into value by helping them understand the potential of their molecules, shaping their strategic plans and allowing their decision making to be the biggest differentiating factor in the success of their products. When companies partner with Prescient, the molecules in their hands have a greater potential for success than the same science in the hands of their competitors.

Founded in 2007, Prescient is a global firm with a footprint in ten cities across three continents. Our team of nearly 500 experts partners with 27 of the top 30 biopharmaceutical companies, the fastest-growing mid-caps and cutting-edge emerging biotechs, including some of the biggest and most innovative brands. More than 80% of our employees hold advanced life sciences degrees, and our teams deliver an impressive depth of therapeutic, clinical and commercial expertise.

Prescient has been a portfolio company of Bridgepoint Development Capital since 2021 and Baird Capital since 2017. For more information, please visit: www.prescienthg.com.

We are an equal opportunity employer and fully comply with applicable legislation in all of the geographies in which we operate. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, colour, religion, sex, national origin, age, physical or mental disability, genetic information or any other category protected by applicable national, federal, state or local laws.