Accounts Executive

Role Overview

As an Accounts Executive, you’ll be the backbone of our finance and operations workflows. From managing invoices, vendor payments, and waybills, to coordinating with the sales and ops teams to ensure financial clarity across customer installations—you’ll handle the core of our daily accounting responsibilities.

This is not a passive back-office role. You will be expected to proactively handle documentation, follow-up on dues, update internal sheets, and work closely with internal teams to ensure operational smoothness.

Key Responsibilities

Invoice & Documentation Management

• Generate invoices and delivery documents (PL, E-way bills, etc.) based on sales/ops input
• Mail all invoices to customer HQs and follow up on payment timelines
• Track and file vendor invoices for purchase orders
• Issue and record POs in coordination with the Operations team

Coordination with Internal Teams

• Work closely with the Operations team to ensure correct documentation during device shipment, installations, and handovers
• Send updated account documents to relevant internal stakeholders (e.g., Device Master, Subscription Sheet updates)

Payment Tracking

• Maintain records of advance payments and pending receivables from clients
• Follow up with vendors and internal departments on PO/invoice-related discrepancies
• Update and maintain master accounts sheets across customers and vendors

Compliance & Reporting

• Ensure proper GST and TDS handling in all vendor and customer transactions
• Provide inputs for monthly financial reports to management
• Maintain compliance records for audits

Vendor Management

• Handle vendor payments and documentation related to field installations and hardware procurement
• Enter shipping data as per SOP and handle end to end logistics

Qualifications

• Bachelor’s degree in Commerce, Accounting, or a related field
• 2–5 years of work experience in accounts/finance roles (preferably in import/export companies)
• Strong understanding of GST, E-way bills, invoicing systems
• Proficient in MS Excel / Google Sheets (formulas, pivot tables, etc.)
• Working knowledge of Zoho Books, Tally, or similar accounting platforms is a plus

Skills Required

Technical Skills:

• Invoice generation & document filing
• GST and TDS knowledge
• Proficiency in spreadsheets and online accounting tools

Soft Skills:

• Strong communication and coordination abilities
• Deadline-oriented and detail-focused
• Problem-solving mindset
• High integrity and accountability

Job Type: Full-time

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

• Paid sick time

Application Question(s):

• Are you comfortable with or used Zoho Books?

Education:

• Bachelor's (Required)

Experience:

• Accounting: 2 years (Required)

Work Location: In person