Accounts Executive (AR/AP Reconciliation)

Job Title:

Experience Required:

Key Responsibilities

1. Accounts Receivable (AR) Reconciliation:

• Perform periodic reconciliation of customer accounts, ensuring all receipts are correctly matched against invoices.
• Reconcile receivables from payment gateways (Razorpay, Paytm, CC Avenue, etc.) and logistic partners for COD sales collection, identify discrepancies, and coordinate with relevant stakeholders to resolve them.
• Monitor outstanding receivables, follow up on pending collections, and ensure timely resolution of mismatches.

2. Accounts Payable (AP) Reconciliation & Payment Scheduling:

• Obtain periodic vendor ledgers and statements, reconcile balances, and highlight differences for timely closure.
• Process vendor invoices and payments, ensuring proper approvals, documentation, and compliance with company policies.
• Prepare and maintain

  timely payment schedules

  for all vendors to ensure smooth cash flow and avoid delays.
• Track debit/credit notes from vendors and customers, ensuring proper accounting and timely closure in books.

3. Debit/Credit Notes Management:

• Validate reasons for issuance of debit/credit notes (short supply, defective goods, pricing differences, etc.).
• Ensure accurate accounting treatment of debit/credit notes in AR and AP ledgers.
• Liaise with business and operations teams to verify claims and assign accountability.

4. GST & Compliance Coordination:

• Coordinate with internal departments for reconciliation of GST input/output with accounting entries.
• Ensure compliance with statutory requirements for invoices, debit/credit notes, and GST reporting.
• Assist in GST reconciliations with vendors/customers in case of mismatches.

5. Cross-functional Coordination:

• Work closely with Sales, Supply Chain, Finance, and Customer Service teams to resolve open reconciliation issues.
• Act as the point of contact for vendors/customers for reconciliation queries and dispute resolution.

6. System & Reporting:

• Maintain accurate records of all reconciliations performed and issues resolved.
• Prepare periodic reports on open AR/AP items, ageing analysis, and reconciliation status.
• Use Tally software extensively for day-to-day accounting; SAP working knowledge is preferable.

Key Skills & Competencies

• Strong knowledge of Accounts Receivable and Accounts Payable processes, including reconciliation.
• Hands-on experience with Tally ERP; exposure to SAP will be an advantage.
• Experience in payment gateway reconciliation and understanding of e-commerce financial processes preferred.
• Good understanding of debit/credit note accounting in AR/AP.
• Ability to prepare and manage vendor

  payment schedules

  .
• Working knowledge of GST rules and reconciliation.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to coordinate with multiple departments and external stakeholders.
• Proficiency in MS Excel for reconciliation and reporting.

Qualifications

• Graduate in Commerce (B.Com) / Postgraduate (M.Com, MBA – Finance) preferred.
• 3–4 years of relevant experience in AR/AP reconciliation and accounting operations.
• Prior experience in E-commerce or FMCG/Retail industry will be an added advantage.

Why Join Us?

• Opportunity to work in a fast-growing e-commerce business with strong learning exposure.
• Hands-on involvement in critical finance processes and cross-functional coordination.
• Growth-oriented environment with scope for career advancement.