Accounts & Administration Executive

Job Title:

Department:

Job Summary:

The Accounts & Administration Executive is responsible for managing day-to-day accounting tasks and general administrative duties to ensure smooth operations of the organization. This role requires strong attention to detail, good organizational skills, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities:

Accounts Duties:

• Maintain accurate financial records and ledgers.

• Handle accounts payable and receivable, bank reconciliations, and petty cash.

• Prepare and process invoices, payments, and journal entries.

• Assist in the preparation of monthly, quarterly, and annual financial reports.

• Support audits and coordinate with external auditors when necessary.

• Monitor and manage cash flow and budgeting.

• Ensure compliance with accounting standards and statutory requirements (e.g. tax filing, GST, etc.).

• Use accounting software (e.g. QuickBooks, Xero, SAP, etc.) to record financial transactions.

Administration Duties:

• Maintain proper filing systems for financial and administrative records.

• Manage office supplies, inventory, and vendor relationships.

• Assist in HR functions such as payroll processing, leave tracking, and employee records.

• Handle correspondence, scheduling, and travel arrangements.

• Organize company meetings and events.

• Liaise with internal departments and external stakeholders.

Requirements:

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.

• Proficient in accounting software and MS Office (especially Excel).

• Strong understanding of basic accounting principles and administrative systems.

• Good organizational and time-management skills.

• Excellent communication skills and attention to detail.

• Ability to work independently and as part of a team.