Account Executive

Department:

1. Accounting in Tally
2. Booking keeping and Record keeping
3. Preparation of Fund transfer statements / cheques / pay in slips.
4. Liaison with bank officials and statutory departments
5. Preparation of Accounting & Statutory reports

Number of Openings 1Objective of the position1) Ensure the best support to operations other projects by timely releasing payments. Executive has to handle day to day activities like Vendor Payments, verification and process of claim settlements, reimbursements, Preparing RTGS & NEFT for fund transfer and preparation of masters like vendor tracker, statutory details for TDS and GST remittances.
2) To ensure books of accounts are closed in a time bound manner for all centres/locations after various monthly closing entries and reconciliations wherever necessary3) To Liaison with bank and other statutory departments on regular basis and should visit bank.4) To consolidate data and prepare workings for compliances related to GST, TDS, EPF etc as per the requirementMajor Deliverables1) Timely release of imprest Advance to operations team as per budgetary guidelines.2) Timely release of Travel advance to staff as per TOR and travel policy 3) Day to day Accounting transactions in Tally ERP.4) Timely preparing of error free and arcuate NEFT/RTGS cheques for fund transfer.5) Preparation of Bank Reconciliation Statements on Monthly Basis and reporting to concerned functions.6) Proper verification of operational expenses, Travel expenses and Credit card bills and listing out the deviation as per DOA and Budget.7) Verification of vendor bills, make the payments, updating in tally, preparing ageing analysis of debtors and creditors to monitor receivables and payables.8) Ensuring cost effective vendor / supplier base for cost effective procurement of materials, assets and consumables for the project.9) Timely communication to Vendors, Admin and operation team within one day of release of payment. 10) Ensure compliance with provision of law on TDS, GST etc., and to submit timely information to facilitating on time filing of various tax returns.11) To maintain proper books of accounts on daily, fortnightly, monthly, quarterly and yearly basis as per the standard/requirements of organization as per the defined TAT.12) Timely preparation of utilization statement for fund received from donors and request for release of additional grant for the period as defined in grant agreement.13) Provide required support to finance team in preparing pay-in-slip and visiting bank to deposit cheques and withdrawal of cash. 14) Interaction with the banks and maintaining a good relationship for effective banking 15) Maintain accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection by internal or Donor agenciesReporting ToDeputy / Assistant Manager Finance & Accounts Location/Place of postingHead OfficeQualificationQualified commerce Graduate (B Com).Must be able to coordinate with bank officials, PF & Other government agenciesGood knowledge of Word & ExcelFamiliar with Tally Accounting SoftwareHaving knowledge of AccountingDesired Experience(years)3-5 yrs of experience. Preferably in NGO sectorShortlisting Criteria