Account Executive

Role & responsibilities

1. Invoicing & Documentation

• Generate and post A/R Invoices & A/R Credit Memos.
• Create e-Invoices with IRN generation and QR code, especially for clients like Tata Motors.
• Upload invoices, ASN (Advance Shipping Notice), E-way bills, and delivery challans on customer portals.
• Ensure timely creation and closure of delivery documents daily.
• Monitor Accounts Receivable (AR) and ensure that advance payments are appropriately adjusted against AR invoices.

2. Dispatch & Sales Documentation

• Send scanned tax invoices with supporting documents (Invoice, LR, E-way bill, service report) to customers.
• Update customer GRN numbers in SAP with co-ordination with customer and maintain delivery records.
• Track pending Proforma Invoices and open Sales Orders to ensure timely closure.
• Monitor the status of delivery challans not yet executed.

3. Logistics & Insurance

• Generate daily transit insurance for outgoing consignments.
• Maintain accurate and updated marine insurance statements and share with the insurance company along with claim documentation.
• Coordinate with transporters for end-to-end shipment tracking, including taking GRN details from customer.
• Maintain records of dispatches and delivery confirmations.
• Manage document filing for audit readiness and process transparency.

4. Compliance & Control

• Ensure timely and accurate tax compliance in coordination with internal and external teams.

5. Export & Job Work Tracking

• Prepare and manage export consignment documentation as per statutory / custom and client requirements.
• Certificate of Origin, Co-Ordination with CHA
• Manage job work-related E-waybill generation in coordination with the Service / Store department.

Track and report job work delivery challans, ensuring proper documentation and processing.

Preferred candidate profile

• Education: B. Com / M. Com preferred
• Experience: 46 years in a similar role within the manufacturing or automobile industry.
• Technical Skills:
• Proficient in MS Office, especially Excel (VLOOKUP, Pivot Tables, Reporting).
• Working knowledge of SAP Business One is mandatory.
• Soft Skills:
• Strong communication (oral and written) and interpersonal skills.
• High attention to detail and analytical mindset.
• Ability to multitask and work under tight deadlines.
• Self-driven, with a proactive and resourceful approach.