Academic Liaison and Documentation Officer

Key Responsibilities:

1. Documentation Management:

• Handle all documentation activities, ensuring that records are accurate, complete, and updated systematically.
• Maintain and organize both digital and physical files related to student and institutional documents.
• Prepare and draft official documents, letters, and reports as required.
• Ensure confidentiality and compliance with institutional and regulatory standards in all documentation processes.

2. Certificate Issuance and Coordination:

• Manage all certificate-related tasks including preparation, processing, verification, and issuance.
• Liaise with certification bodies, academic partners, and external agencies for approvals and authentications.
• Maintain accurate records of certificates issued and pending.
• Ensure timely communication and follow-up with students and departments regarding certificate processes.

3. Reporting and Interdepartmental Coordination:

• Collect, compile, and review departmental reports for submission to the Director.
• Coordinate with various departments to ensure timely and accurate submission of reports, data, and other required documents.
• Assist in preparing consolidated institutional reports and presentations.
• Support the Director in document-related tasks, including drafting, proofreading, and organizing reports for internal and external meetings.

4. Meeting Support and Administrative Assistance:

• Assist in organizing and attending meetings related to documentation, certification, and report review.
• Record and circulate meeting minutes, follow up on action points, and ensure timely completion of assigned tasks.
• Support management in generating analytical and progress reports for internal and external review.

5. Quality and Compliance:

• Ensure error-free documentation and maintain consistency in formatting, language, and record structure.
• Regularly audit document control systems to ensure accuracy and compliance with institutional standards.
• Maintain transparency and accountability in all certification and reporting processes.

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Key Skills and Competencies:

• Proven experience in documentation and certificate handling within the education sector.
• Excellent organizational and time management skills.
• Strong attention to detail and commitment to accuracy.
• Proficiency in MS Office (Word, Excel, PowerPoint) and record management systems.
• Good communication and interpersonal skills for coordination across departments.
• Ability to multitask and work under minimal supervision.
• Strong sense of confidentiality and professionalism.

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Qualifications:

• Bachelor’s degree in Administration, Education, or a related field (Master’s preferred).
• Minimum 2–3 years of relevant experience in documentation and certification handling in an educational institution.

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Work Attributes:

• Highly systematic and detail-oriented approach.
• Reliable in meeting deadlines and maintaining institutional records.
• Collaborative mindset with the ability to coordinate effectively with all departments.
• Professional attitude in representing the institute in communication with certification bodies and partners.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹45,000.00 per month

Experience:

• Education administration: 2 years (Required)
• Academic Documentation : 3 years (Required)
• Dealing with Education Certification Bodies: 3 years (Required)
• Drafting Academic Documents: 1 year (Required)
• Drafting Academic Reports: 1 year (Required)

Language:

• English (Required)

Work Location: In person