Company Overview: Zeitview is a Multi-National Company carrying out the business of advanced inspection of assets in renewable energy space such as solar, wind, telecom etc across 60 countries. The Company is headquartered out of USA. The APAC region headquarters is in Bangalore, India. We are looking to hire an Accounts Receivable Executive to join our Company. Responsibilities: Handle day-to-day invoicing transactions, including recording them in the system and process set internally, maintaining statements, and reconciling accounts. Prepare and process invoices, bills, and vouchers in an accurate and timely manner. Carry out monthly closings in close coordination with the spoc, ensuring compliance with established deadlines. Reconcile customer statements and transactions to maintain accurate financial records. Assist in the preparation of MIS reports related to AR if required Collaborate with internal teams to gather necessary financial information and support for audits and reporting. Filing of GSTR 1 Returns on a monthly basis Raising of e-invoices on a daily basis Carry out Level 1 follow-up for the receivables Ensure compliance with local financial regulations and internal policies. Maintain organized and well-documented financial records for easy retrieval and analysis. Requirements: Bachelor's degree in Accounting, Finance, or a related field. 3-5 years of relevant work experience in accounting or finance roles. Strong understanding of accounting principles, financial processes, and regulations. Proficiency in using accounting software and MS Excel for data analysis and reporting. Excellent attention to detail and accuracy in data entry and financial record keeping. Effective communication skills, both written and verbal. Ability to work independently and collaboratively within a team. Strong organizational skills and the ability to manage multiple tasks simultaneously. Professionalism, integrity, and a proactive attitude toward problem-solving. Benefits: Competitive salary based on experience. Opportunity to work in a dynamic and growing industry. Professional development opportunities. Collaborative and supportive work environment.
Location: [Insert location / remote option] Duration: 3 Months Company: Zeitview (formerly DroneBase) Industry: Renewable Energy & Sustainable Infrastructure ⸻ About Zeitview Zeitview enables the transition to renewable energy and sustainable infrastructure by combining advanced inspection platforms with drone, crawler, and aircraft-based data capture. Our IT systems are critical to supporting global operations across solar, wind, telecom, utilities, and construction. ⸻ Role Overview We are looking for an IT Administrator Intern who has recently graduated from college and wants to gain hands-on experience in managing IT infrastructure. You will support the setup, configuration, and maintenance of networks, routers, firewalls, switches, and ISP connectivity across our offices and remote teams. ⸻ What You'll Do Assist in configuring and troubleshooting routers, switches, and firewalls. Support LAN/WAN setup, network monitoring, and ISP coordination. Help maintain and upgrade Wi-Fi, VPN, and endpoint devices. Document IT procedures, network diagrams, and troubleshooting steps. Provide basic IT support for internal employees (laptops, access, connectivity). Gain exposure to IT security, compliance, and cloud networking. ⸻ Requirements Bachelor's degree in Information Technology, Computer Science, or related field (recent graduate). Basic understanding of networking fundamentals (TCP/IP, DHCP, DNS, VLANs). Familiarity with routers, switches, firewalls, and ISP troubleshooting. Exposure to VPNs, Wi-Fi setup, and endpoint management is a plus. Strong problem-solving mindset and willingness to learn. ⸻ What We Offer 3-month paid internship with real-world IT infrastructure exposure. Hands-on experience with enterprise-level networking and system administration. Mentorship from experienced IT administrators. Opportunity to learn compliance practices (SOC2, GDPR, etc.). Potential conversion into a full-time role based on performance. Job Type: Internship Contract length: 03 months Pay: ₹10,000.00 - ₹20,000.00 per month Work Location: In person
Selected Intern’s Day-to-day Responsibilities Include Triage & resolve bugs/adhoc requests; maintain dashboards/alerts. Support Sigma pipeline runs, quality checks, and small fixes. Write runbooks and reduce toil through small automations. Profile: Python, basic CI/CD, logging/monitoring familiarity (Grafana/Cloud logs), comfort with REST APIs. About Company: We share your urgency for timely information on asset performance and condition. We understand that visibility today drives better decisions tomorrow. We appreciate that what you build must perform at the highest level, today and for years to come. Zeitview delivers advanced inspection software to drive condition and performance-enhancing action across high-value infrastructure assets —throughout their lifecycle. You are building the future like the world depends on it. We believe it does.
As a member of our team, you will play a crucial role in supporting project teams by assisting with route planning and efficiency optimization. Your responsibilities will include supporting scheduling, reporting, and document management for project-related tasks. Additionally, you will be coordinating project-related documentation to ensure accuracy and timely updates, as well as supporting logistics and resource planning for project execution. Your role will also involve facilitating documentation to ensure flawless communication between internal teams and external stakeholders. You will be responsible for handling data entry, analysis, and reporting to support decision-making processes. Identifying and implementing process improvements to enhance operational efficiency will be a key part of your responsibilities. Moreover, maintaining pilot teams" certifications, ensuring they are up-to-date and on file, will be crucial. In this position, you will be expected to follow up on Quality Issues and assist with data cleanup tasks. Supporting the Ops team in tracking and meeting KPIs will also be part of your role. Ideally, you will be based in APAC with the ability to support teams operating in EMEA time zones. To be successful in this role, you should have at least 3 years of experience in administrative support, logistics, or coordination roles. Strong organizational and multitasking skills, coupled with a keen eye for detail, are essential. Excellent communication and collaboration skills in a remote, cross-regional setting are also required. Proficiency in Microsoft Office and Google Workspace is a must, and experience with planning tools such as QGIS, Mapsly, or other route optimization software would be a plus. While working independently, you will be expected to stay aligned with team objectives. Any experience in logistics, supporting operations, the renewable energy sector, or technology-driven industries will be advantageous. This is a full-time position with benefits including health insurance and a Provident Fund. The workdays are Monday to Friday, and the role is based on a UK shift. If you have experience in documentation and MIS reporting and meet the outlined requirements, we would like to hear from you.,
Selected Intern’s Day-to-day Responsibilities Include Triage & resolve bugs/adhoc requests; maintain dashboards/alerts. Support Sigma pipeline runs, quality checks, and small fixes. Write runbooks and reduce toil through small automations. Profile: Python, basic CI/CD, logging/monitoring familiarity (Grafana/Cloud logs), comfort with REST APIs. About Company: We share your urgency for timely information on asset performance and condition. We understand that visibility today drives better decisions tomorrow. We appreciate that what you build must perform at the highest level, today and for years to come. Zeitview delivers advanced inspection software to drive condition and performance-enhancing action across high-value infrastructure assets —throughout their lifecycle. You are building the future like the world depends on it. We believe it does.
Location: APAC (Remote or specify location) Job Type: Full-Time Working Hours: 03 Pm to 12 AM About The Role We are seeking a highly organized, detail-oriented Administrative Support professional based in APAC to assist our EMEA-based Project Management team with administrative tasks and planning support. This role focuses on route efficiency, documentation, data management, and reporting, ensuring smooth project execution without directly managing projects. Key Responsibilities Assist with route planning and efficiency optimization for project teams. Support scheduling, reporting, and document management for project-related tasks. Coordinate project-related documentation, ensuring accuracy and timely updates. Support logistics and resource planning for project execution. Facilitate documentation for flawless communication between internal teams and external stakeholders. Handle data entry, analysis, and reporting to support decision-making. Identify and implement process improvements to enhance operational efficiency. Maintain pilot teams' certifications, ensuring up-to-date and on file Following up on Quality Issues, and assisting with data cleanup Support Ops team in tracking and meeting KPIs What We’re Looking For Based in APAC, with the ability to support teams operating in EMEA time zones. 3+ years of experience in administrative support, logistics, or coordination roles. Strong organizational and multitasking skills with a keen eye for detail. Excellent communication and collaboration skills in a remote, cross-regional setting. Proficiency in Microsoft Office and Google Workspace. Nice to have: experience with planning tools (e.g., QGIS, Mapsly, or other route optimization software) Ability to work independently while staying aligned with team objectives. Experience in logistics, supporting operations, renewable energy sector, or technology-driven industries is a plus.
Location: APAC (Remote or specify location) Job Type: Full-Time Working Hours: 03 Pm to 12 AM About the Role We are seeking a highly organized, detail-oriented Administrative Support professional based in APAC to assist our EMEA-based Project Management team with administrative tasks and planning support. This role focuses on route efficiency, documentation, data management, and reporting, ensuring smooth project execution without directly managing projects. Key Responsibilities Assist with route planning and efficiency optimization for project teams. Support scheduling, reporting, and document management for project-related tasks. Coordinate project-related documentation, ensuring accuracy and timely updates. Support logistics and resource planning for project execution. Facilitate documentation for flawless communication between internal teams and external stakeholders. Handle data entry, analysis, and reporting to support decision-making. Identify and implement process improvements to enhance operational efficiency. Maintain pilot teams' certifications, ensuring up-to-date and on file Following up on Quality Issues, and assisting with data cleanup Support Ops team in tracking and meeting KPIs What We’re Looking For Based in APAC, with the ability to support teams operating in EMEA time zones. 3+ years of experience in administrative support, logistics, or coordination roles. Strong organizational and multitasking skills with a keen eye for detail. Excellent communication and collaboration skills in a remote, cross-regional setting. Proficiency in Microsoft Office and Google Workspace. Nice to have: experience with planning tools (e.g., QGIS, Mapsly, or other route optimization software) Ability to work independently while staying aligned with team objectives. Experience in logistics, supporting operations, renewable energy sector, or technology-driven industries is a plus.
As an Administrative Support professional based in APAC, you will be responsible for providing assistance to the EMEA-based Project Management team with administrative tasks and planning support. Your role will focus on route efficiency, documentation, data management, and reporting to ensure smooth project execution without directly managing projects. Key Responsibilities: - Assist with route planning and efficiency optimization for project teams. - Support scheduling, reporting, and document management for project-related tasks. - Coordinate project-related documentation, ensuring accuracy and timely updates. - Facilitate flawless communication between internal teams and external stakeholders through documentation. - Handle data entry, analysis, and reporting to support decision-making. - Identify and implement process improvements to enhance operational efficiency. - Maintain pilot teams" certifications, ensuring they are up-to-date and on file. - Follow up on Quality Issues and assist with data cleanup. - Support Ops team in tracking and meeting KPIs. Qualifications Required: - Based in APAC with the ability to support teams operating in EMEA time zones. - 3+ years of experience in administrative support, logistics, or coordination roles. - Strong organizational and multitasking skills with a keen eye for detail. - Excellent communication and collaboration skills in a remote, cross-regional setting. - Proficiency in Microsoft Office and Google Workspace. - Nice to have: experience with planning tools (e.g., QGIS, Mapsly, or other route optimization software). - Ability to work independently while staying aligned with team objectives. - Experience in logistics, supporting operations, renewable energy sector, or technology-driven industries is a plus.,
About Us: Zeitview is the leading intelligent aerial imaging company for high-value infrastructure, providing businesses with actionable, real-time insights to recover revenue, reduce risk and improve build quality. We serve customers in the solar, wind, insurance, construction, real estate, and critical infrastructure industries. Trusted by the largest enterprises in the world, Zeitview is active in over 70 countries. Our mission is to accelerate the global transition to renewable energy and sustainable infrastructure through advanced inspection solutions. Take a look at our latest achievements here! About the Role: As the Scheduler you will be responsible for managing the pipeline of inspection projects and scheduling across multiple inspection sites for multiple verticals.. This role is responsible for coordinating and optimizing project timelines to ensure timely execution and efficiency in our operations, and for maintaining the data integrity of our scheduling systems. The successful candidate will be comfortable working independently, handling complex scheduling challenges, using data-driven decision-making to optimize processes, and working collaboratively with cross-functional teams. The applicant must be able to start work at 4am PHT / 1:30am IST. Responsibilities: Schedule Management: Manage the project pipeline for site inspections, ensuring that timelines and resource allocations align with project requirements and client expectations. Produce summaries of sites, assignments and deadlines Assist with maintaining upcoming scan list Compile missing data requirements for upcoming scans, working with ambiguous information Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time Distribute tasks among sub-teams based on team availability and skillset distribution Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows Communicate with relevant team members to make them aware of the gaps and assist to retrieve the missing data requirements (e.g., as-builts) Maintain relevant tracking sheets which are used for capacity management and other purposes Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes, such as weather or equipment delays Provide input into improve operational processes based on problems encountered. All other duties as assigned Qualifications: Education: Bachelor’s Degree in Business, Operations Management, Information Technology, Administration or related fields. Experience: 2+ years of experience in scheduling or project planning Previous experience working in a high-volume project environment, managing 500+ projects simultaneously. Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus. Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines. Ability to work independently required What’s Included: Feel great about your work as you join a leading mission-driven intelligent aerial imaging company - our goal is to accelerate the global transition to renewable energy and sustainable infrastructure, and you personally will play a large part in making this happen! Work-from-home environment: flexibility for employees should be the norm for companies Autonomy and upward mobility Zeitview is proud to be an equal opportunity employer. At Zeitview, we believe in cultivating an environment where our team members can bring their authentic, whole selves to work. Encouraging identity and belonging is one of the many aspects of our culture that makes us stronger as an organization and drives innovation. We are committed to building and delivering a diverse, inclusive, and equitable workforce that includes age, color, sex, disability, national origin, race, religion or veteran status, that is representative of the world around us, where all individuals are treated with respect and dignity - and to act swiftly if this value is ever threatened. We are constantly striving to be better, and we continue to take strategic steps to advance representation. We also provide reasonable accommodation for qualified individuals with disabilities and for seriously held religious beliefs in accordance with applicable law.
About Us: Zeitview is the leading intelligent aerial imaging company for high-value infrastructure, providing businesses with actionable, real-time insights to recover revenue, reduce risk and improve build quality. We serve customers in the solar, wind, insurance, construction, real estate, and critical infrastructure industries. Trusted by the largest enterprises in the world, Zeitview is active in over 70 countries. Our mission is to accelerate the global transition to renewable energy and sustainable infrastructure through advanced inspection solutions. Take a look at our latest achievements here! About the Role: As the Scheduler you will be responsible for managing the pipeline of inspection projects and scheduling across multiple inspection sites for multiple verticals.. This role is responsible for coordinating and optimizing project timelines to ensure timely execution and efficiency in our operations, and for maintaining the data integrity of our scheduling systems. The successful candidate will be comfortable working independently, handling complex scheduling challenges, using data-driven decision-making to optimize processes, and working collaboratively with cross-functional teams. The applicant must be able to start work at 4am PHT / 1:30am IST. Responsibilities: Schedule Management: Manage the project pipeline for site inspections, ensuring that timelines and resource allocations align with project requirements and client expectations. Produce summaries of sites, assignments and deadlines Assist with maintaining upcoming scan list Compile missing data requirements for upcoming scans, working with ambiguous information Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time Distribute tasks among sub-teams based on team availability and skillset distribution Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows Communicate with relevant team members to make them aware of the gaps and assist to retrieve the missing data requirements (e.g., as-builts) Maintain relevant tracking sheets which are used for capacity management and other purposes Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes, such as weather or equipment delays Provide input into improve operational processes based on problems encountered. All other duties as assigned Qualifications: Education: Bachelor’s Degree in Business, Operations Management, Information Technology, Administration or related fields. Experience: 2+ years of experience in scheduling or project planning Previous experience working in a high-volume project environment, managing 500+ projects simultaneously. Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus. Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines. Ability to work independently required What’s Included: Feel great about your work as you join a leading mission-driven intelligent aerial imaging company - our goal is to accelerate the global transition to renewable energy and sustainable infrastructure, and you personally will play a large part in making this happen! Work-from-home environment: flexibility for employees should be the norm for companies Autonomy and upward mobility Zeitview is proud to be an equal opportunity employer. At Zeitview, we believe in cultivating an environment where our team members can bring their authentic, whole selves to work. Encouraging identity and belonging is one of the many aspects of our culture that makes us stronger as an organization and drives innovation. We are committed to building and delivering a diverse, inclusive, and equitable workforce that includes age, color, sex, disability, national origin, race, religion or veteran status, that is representative of the world around us, where all individuals are treated with respect and dignity - and to act swiftly if this value is ever threatened. We are constantly striving to be better, and we continue to take strategic steps to advance representation. We also provide reasonable accommodation for qualified individuals with disabilities and for seriously held religious beliefs in accordance with applicable law.
About Us: Zeitview is the leading intelligent aerial imaging company for high-value infrastructure, providing businesses with actionable, real-time insights to recover revenue, reduce risk and improve build quality. We serve customers in the solar, wind, insurance, construction, real estate, and critical infrastructure industries. Trusted by the largest enterprises in the world, Zeitview is active in over 70 countries. Our mission is to accelerate the global transition to renewable energy and sustainable infrastructure through advanced inspection solutions. Take a look at our latest achievements here! About the Role: As the Scheduler you will be responsible for managing the pipeline of inspection projects and scheduling across multiple inspection sites for multiple verticals.. This role is responsible for coordinating and optimizing project timelines to ensure timely execution and efficiency in our operations, and for maintaining the data integrity of our scheduling systems. The successful candidate will be comfortable working independently, handling complex scheduling challenges, using data-driven decision-making to optimize processes, and working collaboratively with cross-functional teams. The applicant must be able to start work at 4am PHT / 1:30am IST. Responsibilities: Schedule Management: Manage the project pipeline for site inspections, ensuring that timelines and resource allocations align with project requirements and client expectations. Produce summaries of sites, assignments and deadlines Assist with maintaining upcoming scan list Compile missing data requirements for upcoming scans, working with ambiguous information Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time Distribute tasks among sub-teams based on team availability and skillset distribution Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows Communicate with relevant team members to make them aware of the gaps and assist to retrieve the missing data requirements (e.g., as-builts) Maintain relevant tracking sheets which are used for capacity management and other purposes Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes, such as weather or equipment delays Provide input into improve operational processes based on problems encountered. All other duties as assigned Qualifications: Education: Bachelor’s Degree in Business, Operations Management, Information Technology, Administration or related fields. Experience: 2+ years of experience in scheduling or project planning Previous experience working in a high-volume project environment, managing 500+ projects simultaneously. Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus. Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines. Ability to work independently required What’s Included: Feel great about your work as you join a leading mission-driven intelligent aerial imaging company - our goal is to accelerate the global transition to renewable energy and sustainable infrastructure, and you personally will play a large part in making this happen! Work-from-home environment: flexibility for employees should be the norm for companies Autonomy and upward mobility Zeitview is proud to be an equal opportunity employer. At Zeitview, we believe in cultivating an environment where our team members can bring their authentic, whole selves to work. Encouraging identity and belonging is one of the many aspects of our culture that makes us stronger as an organization and drives innovation. We are committed to building and delivering a diverse, inclusive, and equitable workforce that includes age, color, sex, disability, national origin, race, religion or veteran status, that is representative of the world around us, where all individuals are treated with respect and dignity - and to act swiftly if this value is ever threatened. We are constantly striving to be better, and we continue to take strategic steps to advance representation. We also provide reasonable accommodation for qualified individuals with disabilities and for seriously held religious beliefs in accordance with applicable law.
Administrative Support – (Supporting NA Telecom Operations Team) Location: APAC (Remote or specify location)Job Type: Full-TimeWorking Hours: 9AM – 6.30PM CET About the Role We are seeking a highly organized, detail-oriented Administrative Support professional based in APAC to assist Project Management teams with administrative tasks and planning support. This role focuses on route efficiency, documentation, data management, and reporting, ensuring smooth project execution without directly managing projects. Key Responsibilities Assist with route planning and efficiency optimization for project teams. Support scheduling, reporting, and document management for project-related tasks. Coordinate project-related documentation, ensuring accuracy and timely updates. Support logistics and resource planning for project execution. Facilitate documentation for flawless communication between internal teams and external stakeholders. Handle data entry, analysis, and reporting to support decision-making. Identify and implement process improvements to enhance operational efficiency. Maintain pilot teams' certifications, ensuring up-to-date and on file Following up on Quality Issues, and assisting with data cleanup Support Ops team in tracking and meeting KPIs What We’re Looking For Based in APAC, with the ability to support teams operating in EMEA time zones. 3+ years of experience in administrative support, logistics, or coordination roles. Strong organizational and multitasking skills with a keen eye for detail. Excellent communication and collaboration skills in a remote, cross-regional setting. Proficiency in Microsoft Office and Google Workspace. Nice to have: experience with planning tools (e.g., QGIS, Mapsly, or other route optimization software) Ability to work independently while staying aligned with team objectives. Experience in logistics, supporting operations, renewable energy sector, or technology-driven industries is a plus. Job Types: Full-time, Permanent Pay: ₹450,000.00 - ₹600,000.00 per year Benefits: Health insurance Paid time off Provident Fund Work from home Application Question(s): How many years do you have experience in Project Planning, doccumenting, Report? What is your ctc? What si your notice period? Expected Start Date: 20/10/2025
Administrative Support – (Supporting NA Telecom Operations Team) Location: APAC (Remote or specify location)Job Type: Full-TimeWorking Hours: 9AM – 6.30PM CET About the Role We are seeking a highly organized, detail-oriented Administrative Support professional based in APAC to assist Project Management teams with administrative tasks and planning support. This role focuses on route efficiency, documentation, data management, and reporting, ensuring smooth project execution without directly managing projects. Key Responsibilities Assist with route planning and efficiency optimization for project teams. Support scheduling, reporting, and document management for project-related tasks. Coordinate project-related documentation, ensuring accuracy and timely updates. Support logistics and resource planning for project execution. Facilitate documentation for flawless communication between internal teams and external stakeholders. Handle data entry, analysis, and reporting to support decision-making. Identify and implement process improvements to enhance operational efficiency. Maintain pilot teams' certifications, ensuring up-to-date and on file Following up on Quality Issues, and assisting with data cleanup Support Ops team in tracking and meeting KPIs What We’re Looking For Based in APAC, with the ability to support teams operating in EMEA time zones. 3+ years of experience in administrative support, logistics, or coordination roles. Strong organizational and multitasking skills with a keen eye for detail. Excellent communication and collaboration skills in a remote, cross-regional setting. Proficiency in Microsoft Office and Google Workspace. Nice to have: experience with planning tools (e.g., QGIS, Mapsly, or other route optimization software) Ability to work independently while staying aligned with team objectives. Experience in logistics, supporting operations, renewable energy sector, or technology-driven industries is a plus. Job Types: Full-time, Permanent Pay: ₹450,000.00 - ₹600,000.00 per year Benefits: Health insurance Paid time off Provident Fund Work from home Application Question(s): How many years do you have experience in Project Planning, doccumenting, Report? What is your ctc? What si your notice period? Expected Start Date: 20/10/2025
As the Scheduler you will be responsible for managing the pipeline of inspection projects and scheduling across multiple inspection sites for multiple verticals.. This role is responsible for coordinating and optimizing project timelines to ensure timely execution and efficiency in our operations, and for maintaining the data integrity of our scheduling systems. The successful candidate will be comfortable working independently, handling complex scheduling challenges, using data-driven decision-making to optimize processes, and working collaboratively with cross-functional teams. The applicant must be able to start work at 4am PHT / 1:30am IST. Responsibilities : Schedule Management: Manage the project pipeline for site inspections, ensuring that timelines and resource allocations align with project requirements and client expectations. Produce summaries of sites, assignments and deadlines Assist with maintaining upcoming scan list Compile missing data requirements for upcoming scans, working with ambiguous information Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time Distribute tasks among sub-teams based on team availability and skillset distribution Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows Communicate with relevant team members to make them aware of the gaps and assist to retrieve the missing data requirements (eg, as-builts) Maintain relevant tracking sheets which are used for capacity management and other purposes Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes, such as weather or equipment delays Provide input into improve operational processes based on problems encountered. All other duties as assigned Qualifications : Education: bachelors Degree in Business, Operations Management, Information Technology, Administration or related fields. Experience : 2+ years of experience in scheduling or project planning Previous experience working in a high-volume project environment, managing 500+ projects simultaneously. Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus. Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines. Ability to work independently required
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