Warehouse Executive

Warehouse Executive - Job Description (JD)

Position Title: Warehouse Executive

Department: Logistics/Warehousing

Reports to: Warehouse Manager/Operations Manager

Job Purpose:

The Warehouse Executive is responsible for the effective management and operation of warehouse processes, including inventory control, order fulfillment, and logistics support. This role ensures that the warehouse operates efficiently and in compliance with company standards.

Key Responsibilities:

• Inventory Management:
• Oversee the daily operations of inventory tracking.
• Monitor stock levels, perform regular stock audits, and update stock records.
• Coordinate the movement of goods in and out of the warehouse.
• Ensure accurate data entry into inventory management software.
• Order Fulfillment:
• Process orders received, ensuring all goods are picked, packed, and shipped correctly.
• Manage order picking and packing processes to meet accuracy and time requirements.
• Ensure timely dispatch of products to customers, keeping an eye on delivery schedules.
• Warehouse Operations:
• Supervise warehouse staff, ensuring proper handling of goods, safety protocols, and operational procedures.
• Coordinate the layout and storage of materials to maximize space and efficiency.
• Ensure that all warehouse operations are compliant with safety and health regulations.
• Logistics Coordination:
• Communicate with transportation teams to schedule deliveries and pickups.
• Assist in managing relationships with third-party logistics providers and suppliers.
• Track shipments, monitor for delays, and report to management.
• Documentation and Reporting:
• Maintain accurate records of stock movements, damage, returns, and discrepancies.
• Prepare reports for management related to warehouse performance, stock levels, and order status.
• Maintain and manage essential documentation such as shipping invoices, packing slips, and receipts.
• Process Improvement:
• Identify and suggest improvements for warehouse operations to increase efficiency, reduce costs, and improve customer satisfaction.
• Train staff on new processes and best practices.
• Implement changes in the system for continuous process improvements.
• Safety and Compliance:
• Ensure warehouse adherence to safety protocols and procedures to avoid accidents and injuries.
• Conduct regular safety checks and maintain a clean and safe working environment.
• Ensure compliance with local, state, and federal regulations concerning warehousing, labor, and transportation.

Skills and Qualifications:

• Education: High school diploma or equivalent; a degree in Logistics, Supply Chain Management, or related field is a plus.
• Experience: 2+ years of experience in warehouse or logistics operations.
• Technical Skills:
• Proficiency in Microsoft Excel is mandatory for managing data, inventory tracking, generating reports, and performing analysis (e.g., stock levels, order processing).
• Familiarity with warehouse management systems (WMS) and inventory software. Knowledge of ERP systems is a plus.
• Soft Skills:
• Strong organizational skills, attention to detail, excellent communication abilities, and team management skills.
• Problem-Solving and Decision-Making: Ability to identify issues quickly and come up with effective solutions, making decisions to maintain smooth warehouse operations.

Job Types: Full-time, Permanent

Work Location: In person