Venue Sourcing Specialist

A culture of purpose: Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers, and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?

Venue Sourcing Specialist

Full time, Andheri East. Mumbai 

The Event Sourcing Specialist is responsible for recommending destination and venue options, negotiating with industry suppliers and initial budgeting for assigned client program, meetings and events. The Event Sourcing Specialist is responsible for supporting and consulting clients around site selection, contract negotiation & execution, savings generation & documentation, and properly updating technology information for all meeting and event types, all in accordance with client processes and tools.  Financial responsibilities include program benchmarking, cost savings negotiations and tracking, invoice payment and accruals.

Event Sourcing Specialist must build and maintain strong client relationships while providing best-in-class meeting and event services.  Additionally, may be responsible for executing onsite events management as and when required.

Your responsibilities

The Event Sourcing Specialist is accountable but not limited to:

• Knowledge of Strategic Meetings Management (SMM) operations.
• Source destination, hotel and venue options that meet the goals and objectives of the client.
• Prepare and distribute Requests for Proposals (RFP); Perform contract and rate negotiations
• Build budget according to contracted rates, concessions, and approved agenda.
• Ensure accuracy of all programme-associated and client facing documents such as venue availability grids and programme budgets & proposals
• Negotiate hotel and venue contracts, utilizing and leveraging on Customer and BCD M&E preferred hotel agreements to meet clients expectation of savings on meeting spend.
• Follow all Standard Operating Procedures (SOP) and keep up to date engagements with individual clients processes and procedures
• Manage and maintain day-to-day industry and supplier relationships.
• Keep abreast of new destination options, well-priced seasonal destination options and hot date” offerings.
• Coordinate site inspections with suppliers, client and program manager. Prepare appropriate site inspection material for clients.

You posses

• Minimum of 2-3 years’ experience in client management preferably within meetings and events industry                                            
• Proficiency Microsoft Office applications                                            
• Knowledge of accounting and payment process                                
• Events industry and destination knowledge
• Good analytical skills, general understanding of accounting, budget and profit and loss statements
• Strong organizational and coordination skills
• Strong client relationship and customer service
• Strong communication skills, including public speaking and client presentations

What we offer you:

This is an exciting experience within an international work environment. You’ll be working with a great international team of colleagues in a dynamic work environment.

Your work location:

How to apply:

Get to know us

BCD Meetings & Events are experts at creating experiences that connect organizations with the people that matter most. With 2,000 passionate people servicing clients in 60+ countries around the world, we offer services across event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality. For more information, visit www.bcdme.com. BCD Meetings & Events is a division of BCD Group.

This position is not open to third-party recruiting agencies.

Ambar Mirkar

Talent Acquisition Partner, India

BCD Meetings & Events