US Accountant

Role & responsibilities

1. Bookkeeping & Accounting

• Maintain accurate and up-to-date books of accounts using accounting software (e.g., QuickBooks Online or similar).
• Record daily financial transactions including income, expenses, invoices, payments, and journal entries.
• Reconcile bank accounts, credit cards, and intercompany transactions.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP).
• Manage accounts receivable/payable, monitor cash flow, and assist in monthly/quarterly closing.

2. Payroll Management

• Administer and process payroll for employees and consultants across Texas, New Jersey, California, and New York.
• Ensure compliance with federal and state payroll tax laws (including FICA, FUTA, SUTA, and state-specific taxes).
• File and reconcile Form 941, W-2, W-3, 940, and respective state unemployment and withholding returns.
• Coordinate with HR for onboarding, benefits deductions, and year-end payroll reconciliations.

3. Compliance & Financial Reporting

• Prepare periodic financial statements (Balance Sheet, P&L,Cash Flow Statement).
• Assist in the preparation of federal and state filings (IRS Form 1120, Delaware Franchise Tax, and state returns for NY & CA).
• Support annual audits and respond to queries from CPA firms or tax consultants.
• Maintain compliance calendars for filing deadlines and ensure timely submissions.

4. Other Duties

• Assist with budgeting and variance analysis.
• Liaise with external CPAs, banks, and tax authorities as required.
• Prepare supporting documentation for year-end filings and audits.
• Implement internal controls and process improvements for efficiency and accuracy.

Preferred candidate profile

Qualifications & Skills

• Bachelors degree in Accounting, Finance, or a related field (CPA preferred).

• 3+ years of U.S. accounting experience

  (C Corporation or multi-state entity preferred).
• Hands-on experience with

  QuickBooks Online,

• Familiarity with

  U.S. GAAP, federal and state payroll tax laws, and corporate filings

  .
• Strong analytical, communication, and documentation skills.