Travel Executive

Job Description

Job Overview: We are seeking a highly organized and proactive Travel Executive to manage all aspects of corporate travel arrangements for our employees and executives. The ideal candidate will possess strong knowledge of visa processing, ticket booking, and a willingness to handle on-ground coordination with government offices. This role is crucial in ensuring seamless and efficient travel experiences, supporting our team's operational needs. Responsibilities and Duties: Travel Planning & Booking: Manage and coordinate all domestic and international travel arrangements, including flight bookings, hotel reservations, and ground transportation, in adherence to company travel policies. Search for and secure the most cost-effective and efficient travel options. Prepare detailed travel itineraries for all travelers. Visa & Passport Facilitation: Provide comprehensive guidance on visa requirements for various countries. Assist employees with the complete visa application process, including form filling, document compilation, and submission. Liaise directly with embassies, consulates, and visa application centers. Handle passport-related formalities, including new applications, renewals, and endorsements. Be prepared to visit Visa Application Centers, Embassies, or Passport Offices as and when required for submissions, collections, or follow-ups. Documentation & Compliance: Ensure all travel and visa documentation is accurate, complete, and compliant with relevant regulations. Maintain a systematic record of all travel bookings, visa applications, and related expenses. Assist in the preparation and reconciliation of travel expense reports. Coordination & Support: Act as a primary point of contact for employees regarding travel-related queries and issues. Provide timely updates and support to travelers before, during, and after their trips. Coordinate with travel agencies, airlines, and other vendors to ensure smooth operations. Problem Resolution: Address and resolve travel-related issues, such as flight changes, cancellations, or emergencies, efficiently and effectively. Qualifications and Skills: Education: Bachelor's degree in any discipline. A degree or diploma in Travel & Tourism management is a plus. Experience: Minimum 1-3 years of proven experience in a similar role, specifically handling corporate travel, visa processing, and ticket booking. Knowledge: In-depth knowledge of domestic and international flight booking systems and procedures. Strong understanding of visa application processes, documentation requirements, and common immigration regulations. Communication: Excellent verbal and written communication skills in English, with the ability to interact professionally with internal and external stakeholders. Organizational Skills: Highly organized with exceptional attention to detail and the ability to manage multiple tasks simultaneously. Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook). Problem-Solving: Strong problem-solving abilities and a proactive approach to anticipating and resolving issues. Flexibility: Willingness to travel to government offices (Visa/Passport offices) as needed, and adapt to changing travel requirements.