Travel And Expense

Role:-Travel & Expense,

Location:-Gurgaon,

Exp:-1-5 Years,

NP: Immediate to 15 days,

JD:

Roles and responsibilities

• Review Employee expense claim reports for accuracy and appropriate documentation:
• Submitted expenses are in compliance with the respective offices Travel and Expense policy
• Submitted expenses match with the receipts provided
• Proper approval has been obtained for expenses incurred outside of the policy
• Resolve expense claims related queries via effective collaboration with various stakeholders to ensure the highest user satisfaction
• Prepare and distribute the routine report/reminder to local finance offices
• Provide regular updates to local finance for any expense trends, abnormal behaviour, improvement action plan, and audit procedure changes
• Partner and maintain relationships with local finance teams to address travel expense policy and audit questions as they arise
• Maintaining the highest quality standards and ensure no duplicates claims or remibursements are initiated
• Maintain employee and approver data in the system. Prepare periodic reconciliations to ensure data is accurate and up to date
• Follow set processes and highlight when there is a need for change or update
• Adhere to the internal compliance policy and guideline established by the management on their daily operational activities
• Maintain exception logs for the process-related exception as and when they occur for knowledge retention
• Complete ad hoc requests and perform other duties as needed with minimal oversight
• Active participation in the organization-wide projects and initiatives

WHAT YOU'RE GOOD AT

• Ability to prioritize and manage workload
• Excellent analytical and problem-solving skills strong attention to details
• Strong initiative and willingness to take on projects in a proactive manner
• Ability to work in a fast-paced, high-pressure environment; excellent time management skills and ability to meet tight deadlines
• Excellent oral and written communication skills & effective listening skills
• Relationship building, partnering and collaboration
• Committing to improvement through feedback and self-reflection,learning new topics & skills
• Strong customer orientation and flexible to business needs
• Utilizes sound judgment in dealing with work flow and uncertain situations
• Handles situations with confidence, understanding and tact
• Ability to respect all information as personal and confidential

WHAT YOU BRING (EXPERIENCE & QUALIFICATIONS)

• Minimum qualification B.Com with prior experience of working in a global finance operations team

• 2-4 years of relevant experience in travel and expense processing, reporting, query management

• MS Excel, Word proficiency and adaptable to several software applications

• Preferably exposure to ERP systems and T&E Workflow solutions like SAP Concur, Chrome River etc.

• German, French, Spanish, Portuguese, or Italian language reading and writing skills is an added advantage