Ticketer - Travel Desk

Job Role: Ticketer - Travel Desk
Location: Kozhikode, Kerala
Experience: 1+ Years

Travel & Hotel Booking Arrangements

• Coordinate and arrange travel of employees on official purposes upon receiving travel requisition form/requests.
• Provide travel arrangements to employees as well as for the clients / guests which include flight bookings, arranging transport pick-up and dropping and booking of hotel rooms.
• Make alternative arrangements when changes arise before or during the trip.
• Be aware of the Visa norms and international travel conditions/ requirements
• Keep abreast with general information about other countries, their currency, exchange rates, etc
• Make sure that all necessary ID proofs are submitted.
• Maintain cordial relations with vendors, travel agents/ reservations desk in hotel, etc
• Handle and oversee all travel arrangements (including boarding, lodging etc) and operations.

Cost Control & Economy Measures

• Obtain corporate rates & discounts from all vendors and service providers
• Use effectively the bonus miles and other rewards accrued/due while making bookings
• Keep abreast with seasonal trends in tours & travels, carry out constant research to find about offers and schemes, and thus achieve best economy in travel/hotel rates
• Negotiate contracts and rates with service providers to meet eligibility criteria as laid down by the organization and also for best fares

Accounting & Expenditure Data Maintenance

• Account for all TA/DA expenditures and maintain up-to-date data
• All bills pertaining to travel, hotel booking and taxi bills of employees be scrutinised and verified for correctness including their eligibilities, Ensure reimbursements within reasonable time
• Prepare Travel & Expense reports and present for management scrutiny and analysis
• Check bills and invoices and ensure it is posted under the right cost center/ business unit.
• Provide financial statements and data/ GST Details, etc to Accounts Dept as required
• Maintain and provide monthly/ yearly budgets and prepare financial statements.

Company Vehicle Maintenance

• Assign duties to company drivers and maintain their duty roster; Ensure vehicles ply only for authorized purposes and as per authorized schedules.
• Maintain company vehicles as per the best maintenance practices, and as per maker’s manuals; Carry out routines and repairs in time
• Maintain company vehicle documents up-to-date and ensure all statutory approvals and documentations in time and be in possession of valid documents
• Ensure drivers’ attendance, discipline, grooming by regular briefing, monitoring, and inspections.
• Ensure proper maintenance log books in respect of all vehicles, monitor mileage, fuel consumption, etc
• Track vehicle movements through GPS tracker and ensure prudent and economic utilization of vehicles.

Interested? Send your cv to jibin.raj@malabargroup.com

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹22,000.00 per month