Tender Clerk

A tender clerk assists in the preparation, submission, and management of tenders. This involves tasks like gathering information, drafting documents, and ensuring compliance with deadlines and regulations. They also maintain records and communicate with various stakeholders throughout the tender process. Here's a more detailed breakdown of the responsibilities:Key Responsibilities:

• Tender Preparation:
• Assisting in the creation of tender documents, including standard templates and specialized content, ensuring they are accurate and complete.
• Compiling information from various sources, including online platforms, internal records, and other departments.
• Preparing tender procedures, cash flows, and schedules, often in the absence of technical experts.
• Drafting and editing high-quality bid responses to ensure professional, timely, and compliant submissions.
• Tender Submission:
• Monitoring tender deadlines and ensuring timely submissions.
• Coordinating with various departments for necessary information and approvals.
• Ensuring all submissions are standardized according to client requirements.
• Overseeing the physical preparation of submissions, including binding, packing, and delivery.
• Tender Management:
• Maintaining accurate records of all tenders, including tracking progress and outcomes.
• Managing electronic and physical files related to tenders.
• Preparing regular reports on tender status and schedules.
• Communicating with vendors and stakeholders throughout the tender process.
• Other Responsibilities:
• Drafting plans, policies, and procedures related to tendering.
• Attending tender briefing meetings.
• Processing quotations and tender extensions.
• Coordinating the collection of tender documents.
• Maintaining relationships with clients, suppliers, and other stakeholders.
• Following up on tenders and gathering feedback.

Skills and Qualifications:

• Strong organizational and administrative skills: are crucial for managing multiple tenders and deadlines.
• Excellent communication and interpersonal skills: are needed for interacting with various stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint): is essential for document preparation and reporting.
• Familiarity with online platforms and tendering portals: is often required.
• Attention to detail: is vital for ensuring accuracy and compliance.
• Knowledge of procurement processes and contract management: is beneficial.
• Strong analytical skills: can be helpful for evaluating bids and identifying potential issues.
• Experience in a similar role: is often preferred.

Job Type: Full-time

Pay: ₹10,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Education:

• Bachelor's (Required)

Experience:

• tender and clerk work : 3 years (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person