Stores & Purchase Executive

Job Title: Stores & Purchase Executive

• Maintain

  daily stock records

  of raw materials (aluminium sections, hardware, glass, accessories, consumables, etc.).
• Ensure

  proper inward entry

  , verification against purchase orders and delivery challans.
• Monitor

  minimum stock levels (MSL)

  and raise purchase requisitions on time.
• Coordinate with production team to ensure material availability as per production plans.

B. Finished Goods & Dispatch Stock

• Maintain records of

  finished goods stock

  , WIP (Work-in-Progress), and dispatch-ready items.
• Ensure proper

  tagging, stacking, and identification

  of finished goods.
• Coordinate with logistics / dispatch team for

  timely outward movement

  .
• Maintain outward registers and delivery challan records.

C. Purchase & Vendor Coordination

• Prepare

  purchase requisitions (PR)

  based on stock levels and production requirements.
• Coordinate with approved vendors for

  price inquiries, quotations, and delivery timelines

  .
• Follow up with vendors for on-time delivery and quality compliance.
• Assist accounts team with

  GRN, invoice matching, and vendor documentation

  .

D. Documentation & System Entries

• Maintain

  stock registers, inward and outward registers, GRN files, and purchase records

  .
• Update inventory in

  ERP / Excel / accounting software

  accurately.
• Support audits by maintaining

  clear, traceable inventory documentation

  .

E. Stock Control & Loss Prevention

• Identify slow-moving, excess, or obsolete inventory.
• Conduct

  periodic physical stock verification

  (weekly/monthly).
• Report shortages, damages, or variances to management.
• Ensure safe storage and basic housekeeping of stores area.

F. Internal Coordination

• Coordinate with

  Production, Accounts, Sales, and Dispatch teams

  .
• Provide real-time stock status to management.
• Support production planning with accurate material availability data.

Key Performance Indicators (KPIs)

• Stock accuracy & variance control
• Timely material availability (zero production stoppage)
• Purchase cycle time
• Inventory carrying cost control
• Documentation & audit compliance

Qualifications

• Graduate / Diploma

  in Commerce, Supply Chain, Operations, or equivalent
• Certification in inventory / store management (preferred, not mandatory)

Experience

• 3 to 5 years

  experience in

  stores, inventory, or purchase role

• Experience in

  manufacturing / aluminium / building materials industry preferred

Skills & Competencies

• Inventory & stock management
• Purchase coordination & vendor handling
• MS Excel / ERP / Tally exposure
• Basic GST & invoice understanding
• Strong coordination & follow-up skills
• Attention to detail & process discipline

Compensation: