Stores And Warehouse Manager

Reporting To

SCM Head / Commercial Head / COO / WTD (as applicable)

Role Objective

end-to-end Stores + Inventory + Logistics governance

Key Roles & Responsibilities

A) Central Stores Governance (RBM 2.0 Systems)

• Design and implement standard

  Stores SOPs

  for all sites:
• Gate entry Inward inspection GRN Binning/Tagging Issue Return Scrap Stock count
  
• Create

  standard formats

  : MRN, GRN, Issue Slip, Return Note, Scrap Note, Tool Issue/Return, Stock Register, Daily Inward-Outward, Weekly Verification.
• Define

  minimum/maximum levels

  , reorder points, safety stock norms (critical consumables & spares).
• Implement maker-checker controls and

  approval matrix

  for issues, transfers, write-offs, and scrap disposal.

B) Inventory Accuracy, Control & Reconciliation

• Drive

  inventory accuracy

  site-wise: cycle counts, monthly physical verification, variance analysis.
• Control and monitor

  consumable norms

  (electrodes, filler wires, gases, grinding/cutting wheels) with planned vs actual tracking.
• Implement

  material reconciliation

  :
• Client free-issue / returnable items
  
• Subcontractor-issued materials
  
• Project-wise consumption vs billing/supporting
  
• Control

  dead stock / slow-moving

  items; ensure transfer/redeployment across sites.

C) Site Stores Operations Oversight

• Ensure each site store is properly staffed and disciplined: Store In-charge, storekeepers, helpers, inventory controller.
  
• Audit sites on:
  
• Documentation completeness
  
• Stock arrangement & binning
  
• FIFO compliance
  
• Tagging & traceability
  
• Housekeeping and safety
  
• Set and monitor

  site store KPIs

  and weekly reviews with site teams.

D) Logistics & Transport Management (Central Control)

• Manage and optimize logistics:

  truck planning, routing, dispatch priorities, transporter rate contracts

  , loading/unloading coordination.
• Ensure timely movement of:
  
• Fabricated spools/structures from workshop to site
  
• Scaffolding materials
  
• Tools & tackles / equipment
  
• Consumables and urgent shutdown requirements
  
• Control costs: demurrage, detention, multiple handling, emergency freight.
  
• Ensure document compliance:

  E-way bill, LR/consignment note, delivery challan, weighbridge slips

  , gate passes.

E) Tools & T&P / Returnable Material Control

• Create tool accountability system:
  
• Welding machines, grinders, gas cutting sets, torque tools, lifting tackles
  
• Issue-return register, custodian mapping, periodic verification
  
• Control

  returnable gate pass

  movements and inter-site transfers with proper approvals and acknowledgement.

F) Scrap, Surplus & Disposal Control

• Create system for scrap generation, segregation, weighing, storage, and disposal approvals.
  
• Prevent leakage:

  scrap reconciliation

  with cutting lists, issue slips, and recovery registers.

G) ERP / Digital Control & Reporting

• Ensure every site runs on ERP/Excel discipline:
  
• PR/PO linkage with GRN
  
• Batch/heat no. where required
  
• Item master standardization
  
• Prepare central dashboards:
  
• Inward/outward summary
  
• Inventory value & aging
  
• Critical shortages & stock-out risk
  
• Site variance report
  
• Logistics performance (OTD, pending deliveries)
  
• Consumable consumption vs norms

Preferred candidate profile