Store Executive

Job Title: Store Executive

Department: Stores & Inventory Management
Location: Location of Depot or Store
Reporting To: Store Manager / Store In-Charge
Employment Type: Full-Time, Shift-Based

Job Purpose:

To ensure the smooth and efficient operation of the store by managing the receipt, issuance, documentation, and upkeep of inventory, tools, and materials necessary for bus maintenance and operations.

Key Responsibilities:

• Inventory Control:
• Responsible for the safekeeping and accurate accounting of all materials and spare parts available in the store.
• Maintain cleanliness and proper organization of the store at all times.
• Material Handling:
• Issue material to the maintenance team as per approved requisitions or job card requirements.
• Collect old/used/damaged parts from mechanics when issuing new material to ensure accountability.
• Write part numbers clearly on each item received from vendors for easy identification.
• Store defective warranty/guarantee material separately for follow-up with vendors.
• Documentation & Reporting:
• Prepare and maintain job cards for all materials issued.
• Prepare daily shift-wise store reports (material issued, received, returned).
• Ensure invoices are closed in the software system accurately after material receipt verification.
• Report any material discrepancies immediately to the Store Manager.
• Share clear photos of received materials in the official WhatsApp group for transparency and record.
• Material Receipt & Inspection:
• Receive new materials strictly as per the vendor invoice and Purchase Order (PO).
• Check quantity, quality, and part numbers against the PO and invoice.
• Inform the Store Manager of any shortage, damage, or mismatch in received items.
• Tool & Equipment Management:
• Issue tools and machinery to mechanics with proper documentation.
• Ensure tools are returned in good condition after use, report damage/loss immediately.
• Stock Management:
• Inform the Store Manager about fast-moving and low-stock items to avoid shortages.
• Provide details of any defective assemblies received during the shift.
• Participate actively in the monthly and quarterly stock checking and physical verification processes.
• Software & Record Maintenance:
• Maintain and update all stock movement records in the inventory management software.
• Ensure real-time entry of all receipts, issues, returns, and stock adjustments.
• Safety & Compliance:
• Ensure the store is kept safe, clean, and free from any hazardous conditions.
• Follow company policies related to inventory, safety, and asset management.

Required Skills & Competencies:

• Good understanding of automotive spare parts and tools (especially related to buses).
• Basic computer knowledge (MS Excel, Inventory Software, WhatsApp).
• Strong attention to detail and organizational skills.
• Ability to work in a fast-paced, shift-based environment.
• Excellent communication and coordination skills.
• Integrity and accountability in handling company materials and tools.

Qualifications & Experience:

• Minimum Graduate Pass / Diploma in Mechanical or Automobile Engineering preferred.
• 1.5–3 years of experience in storekeeping or inventory management, preferably in an automotive or transport-related industry.

Job Type: Full-time

Pay: ₹13,000.00 - ₹15,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift
• Monday to Friday
• Morning shift
• Night shift
• Weekend availability
• Weekend only

Work Location: In person