Stock Auditor

Inventory Auditing & Verification

1. Conduct Physical Inventory Audits

1. Perform scheduled and ad-hoc stock audits across stores, warehouses, and stockrooms.

2. Ensure accurate physical counting & Scanning of all SKUs, including display stock, backroom stock, and damaged/return stock.

2. System vs Physical Stock Verification

1. Verify physical stock against system records (POS/ERP).

2. Highlight variances and ensure timely correction in coordination with store teams.

3. Discrepancy Investigation

1. Investigate stock mismatches to identify root causes such as:

2. Shrinkage (theft, pilferage)

3. Misplacement of stock

4. Incorrect transfers/receipts

5. Data entry or POS/ERP posting errors

6. Recommend corrective actions and preventive measures.

4. Cycle Counts & Spot Checks

1. Conduct regular cycle counts to ensure ongoing stock accuracy.

2. Carry out spot checks on high-value, fast-moving, and shrinkage-prone categories.

3. Perform full inventory counts during monthly/quarterly/annual audits.

Planning & Execution of Audit PJP

1. Prepare annual/monthly PJP (Planned Journey Plan) covering all stores and warehouses.

2. Execute field audits as per PJP with minimal deviations.

3. Share upcoming audit store lists with the audit team to prepare detailed plans.

4. Track and report PJP completion percentage.

5. Ensure high coverage of audits and revisit high-risk stores more frequently.

Reporting & Documentation

1. Prepare detailed audit reports, clearly highlighting stock variances, process gaps, and potential operational risks.

2. Document all audit findings comprehensively, including root causes, corrective actions taken, and recommendations for prevention.

3. Maintain clear and timely communication with Store Teams, Operations, and related departments to ensure inventory issues are addressed and resolved promptly.

4. Ensure all reports are accurate, standardized, and submitted within defined timelines for management review.

5. Monthly PJP vs Achievement

6. Auditor performance summary

7. Start-end time reports for all audits

8. Ensure audit documents, checklists, and store compliance sheets are updated and filed systematically.

Process Improvement & Compliance

1. Ensure strict compliance with company inventory control procedures, audit standards, and operational policies.

2. Identify gaps in existing processes and recommend effective improvements to enhance inventory accuracy and stock handling efficiency.

3. Support loss-prevention initiatives by analyzing shrinkage trends and implementing preventive measures.

4. Monitor expiry dates, damaged goods, and slow-moving/non-moving inventory, and report issues to concerned departments for timely corrective action.

5. Assist in developing best practices for storage, replenishment, and overall stock management to reduce risks and improve operational efficiency.

Coordination & Support

1. Collaborate closely with store teams to resolve inventory discrepancies, system-related issues, and operational challenges.

2. Provide training and support on proper stock handling, documentation standards, and inventory management best practices.

3. Coordinate with logistics and warehouse teams to ensure accuracy in stock transfers, receiving, dispatch, and related documentation.

Integrity, Ethics & Confidentiality

1. Maintain transparency, fairness, and integrity during audits.

2. Protect sensitive data and prevent manipulation or influence on audit outcomes.

3. Follow ethical standards and immediately report any suspicious activities or fraud indicators.

4. Ensure no conflict of interest exists during audit operations.

Skills & Qualifications

Required:

1. High school diploma or equivalent; diploma/degree in Business, Accounting, or related field preferred.

2. Experience in retail, inventory control, stock auditing, or warehouse operations.

3. Excellent attention to detail and problem-solving abilities.

4. Ability to work independently and manage time efficiently.

5. Strong communication and reporting skills.

The Stock Auditor is responsible for ensuring accurate and reliable inventory records across retail operations. This role involves conducting regular stock counts, verifying stock movements, identifying discrepancies, and supporting loss-prevention initiatives. The Stock Auditor works closely with store teams, warehouse staff, and management to maintain optimal stock integrity and support smooth retail operations.

Inventory Auditing & Verification

1. Conduct Physical Inventory Audits

1. Perform scheduled and ad-hoc stock audits across stores, warehouses, and stockrooms.

2. Ensure accurate physical counting & Scanning of all SKUs, including display stock, backroom stock, and damaged/return stock.

2. System vs Physical Stock Verification

1. Verify physical stock against system records (POS/ERP).

2. Highlight variances and ensure timely correction in coordination with store teams.

3. Discrepancy Investigation

1. Investigate stock mismatches to identify root causes such as:

2. Shrinkage (theft, pilferage)

3. Misplacement of stock

4. Incorrect transfers/receipts

5. Data entry or POS/ERP posting errors

6. Recommend corrective actions and preventive measures.

4. Cycle Counts & Spot Checks

1. Conduct regular cycle counts to ensure ongoing stock accuracy.

2. Carry out spot checks on high-value, fast-moving, and shrinkage-prone categories.

3. Perform full inventory counts during monthly/quarterly/annual audits.

Planning & Execution of Audit PJP

1. Prepare annual/monthly PJP (Planned Journey Plan) covering all stores and warehouses.

2. Execute field audits as per PJP with minimal deviations.

3. Share upcoming audit store lists with the audit team to prepare detailed plans.

4. Track and report PJP completion percentage.

5. Ensure high coverage of audits and revisit high-risk stores more frequently.

Reporting & Documentation

1. Prepare detailed audit reports, clearly highlighting stock variances, process gaps, and potential operational risks.

2. Document all audit findings comprehensively, including root causes, corrective actions taken, and recommendations for prevention.

3. Maintain clear and timely communication with Store Teams, Operations, and related departments to ensure inventory issues are addressed and resolved promptly.

4. Ensure all reports are accurate, standardized, and submitted within defined timelines for management review.

5. Monthly PJP vs Achievement

6. Auditor performance summary

7. Start-end time reports for all audits

8. Ensure audit documents, checklists, and store compliance sheets are updated and filed systematically.

Process Improvement & Compliance

1. Ensure strict compliance with company inventory control procedures, audit standards, and operational policies.

2. Identify gaps in existing processes and recommend effective improvements to enhance inventory accuracy and stock handling efficiency.

3. Support loss-prevention initiatives by analyzing shrinkage trends and implementing preventive measures.

4. Monitor expiry dates, damaged goods, and slow-moving/non-moving inventory, and report issues to concerned departments for timely corrective action.

5. Assist in developing best practices for storage, replenishment, and overall stock management to reduce risks and improve operational efficiency.

Coordination & Support

1. Collaborate closely with store teams to resolve inventory discrepancies, system-related issues, and operational challenges.

2. Provide training and support on proper stock handling, documentation standards, and inventory management best practices.

3. Coordinate with logistics and warehouse teams to ensure accuracy in stock transfers, receiving, dispatch, and related documentation.

Integrity, Ethics & Confidentiality

1. Maintain transparency, fairness, and integrity during audits.

2. Protect sensitive data and prevent manipulation or influence on audit outcomes.

3. Follow ethical standards and immediately report any suspicious activities or fraud indicators.

4. Ensure no conflict of interest exists during audit operations.

Skills & Qualifications

Required:

1. High school diploma or equivalent; diploma/degree in Business, Accounting, or related field preferred.

2. Experience in retail, inventory control, stock auditing, or warehouse operations.

3. Excellent attention to detail and problem-solving abilities.

4. Ability to work independently and manage time efficiently.

5. Strong communication and reporting skills.

Preferred:

1. Knowledge of retail stock management procedures.

2. Experience in loss-prevention or retail operations audits.

3. Ability to work flexible hours, including early mornings or late shifts during audit periods & Travelling.

Physical Requirements

1. Ability to stand, bend, and lift products during audits.

2. Comfortable working in stockrooms, storerooms, and warehouse environments.

Key Competencies

1. Integrity & Reliability

2. Analytical Thinking

3. Time Management

4. Accuracy & Organization

5. Communication Skills

6. Team Collaboration

Key Performance Indicators (KPIs)

Quantitative KPIs

1. Audit Accuracy %

2. Shrinkage Reduction %

3. PJP Achievement %

4. Variance Recovery Value

5. Time taken per audit

6. Reporting Timeliness %

7. High variance cases resolved %

Qualitative KPIs

1. Quality of audit reports

2. Depth of root-cause analysis

3. Compliance with SOPs

4. Team coordination feedback

5. Issue resolution effectiveness

Job Types: Full-time, Permanent

Pay: ₹10,191.20 - ₹30,000.00 per month

Benefits:

• Provident Fund

Work Location: In person