Special Aide to MD

We Are Hiring: Special Aide to the MD

Location: Delhi (In-Office) | Full-time

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About SuperHumanRace

Founded in 2016, SuperHuman Race was built on the mission of imagining a world where "good" is valued and rewarded. We use creativity, data, and technology to solve problems at the intersection of society and purpose.

We automate social purposes for organizations and deliver impact-driven insights for our users. At the core of SuperHuman Race is the belief that while doing good work and making an impact is essential, it must also be fun and sustainable.

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About the Role

Reporting directly to the MD of SuperHuman Race, the Special Aide provides executive support in a one-on-one working relationship. The Special Aide serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the MD. The Special Aide also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Special Aide must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-focused, and impact-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Special Aide will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key Responsibilities:

Cross-Functional Collaboration:

• Work closely with various teams across the organization to ensure cohesive implementation of the MD’s strategic goals.
• Provide insights and feedback to the executive team based on observations and interactions across departments.

Communications, Partnerships & Outreach:

• Keep the MD’s bio updated and respond to requests for materials regarding the MD and the organization.
• Edit and complete first drafts for written communications to external stakeholders.

Board Support & Liaison:

• Serve as the MD’s administrative liaison to the Board of Directors.
• Assist board members with travel and logistics arrangements as needed.
• Maintain discretion and confidentiality in relationships with board members.
• Ensure compliance with bylaws regarding board matters, including the advance distribution of materials before meetings.

Senior Management Liaison:

• Participate as an adjunct member of the Executive Team, assisting in scheduling and attending all meetings.
• Coordinate the agenda for senior management team meetings and off-sites, as well as all-staff meetings.
• Facilitate cross-divisional coordination of tStrategic Project Management and Initiatives:
• Assist the MD in identifying and prioritizing key strategic initiatives.
• Conduct thorough research and analysis to support decision-making processes.
• Prepare comprehensive presentations and reports to communicate findings and recommendations.
• Collaborate with the Strategic Initiatives team to coordinate the MD’s outreach activities.
• Follow up on contacts made by the MD and support the cultivation of ongoing relationships.
• Create personalized letters based on the MD’s notes or guidance for strategic contacts on topics relevant to SuperHuman Race.

Communication and Relationship Management:

• Serve as the primary point of contact for internal and external stakeholders, facilitating clear and effective communication.
• Foster strong relationships with team members, partners, and clients to enhance collaboration and engagement.
• Draft high-quality correspondence, including emails, memos, and proposals that reflect the MD’s voice and vision.
• ravel and outreach plans.

Executive Support (as and when necessary, in coordination with the EA to MD):

• Complete a broad range of administrative tasks for the MD, including managing an active calendar, preparing expense reports, and composing confidential correspondence.
• Arrange complex travel plans, itineraries, and agendas; compile documents for travel-related meetings.
• Plan, coordinate, and ensure the MD’s schedule is followed and respected, using discretion to manage access to the MD’s time and office.
• Act as a bridge for smooth communication between the MD’s office and internal departments, maintaining credibility and trust with senior management.
• Keep the MD informed of upcoming commitments and responsibilities, proactively updating on evolving priorities.
• Manage special projects for the MD and complete critical aspects of deliverables, including drafting acknowledgment letters and personal correspondence.
• Prioritize conflicting needs and handle matters expeditiously, ensuring the successful completion of projects under deadline pressures.

Qualifications:

• Strong organizational skills, demonstrating the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills, with a proven ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Expert-level written and verbal communication skills.
• Demonstrated proactive approach to problem-solving, showcasing strong decision-making capabilities.
• Emotional maturity and the ability to navigate complex interpersonal dynamics.
• Highly resourceful team player who is also effective working independently.
• Proven ability to handle confidential information with discretion, adapting to various competing demands while delivering the highest level of client service.
• Demonstrated high performance and ability to meet deadlines in a fast-paced environment.
• Forward-thinking mindset, actively seeking opportunities and proposing innovative solutions.

Who can apply:

Only those candidates can apply who:

• are available for a full-time (in-office) role
• Have a Bachelor's degree required and a strong work tenure: 1 to 3 years of experience supporting C-Level Executives in business roles (preferred but not mandatory)
• Experience and interest in internal and external communications, partnership development, and a passion to build a better world
• Proficient in Microsoft Office and demonstrated learning agility for concepts, tools & processes

* Women wanting to start/restart their careers are encouraged to apply.

Why Join Us?

• Competitive salary and benefits package.
• Opportunity to work with a talented and diverse team.
• Supportive and inclusive work culture.
• Professional development and career growth opportunities.
• 5 days a week.
• Free snacks & beverages in-office.

You'll also play a key part in making sure we shine at external events, from brainstorming ideas to ensuring everything runs like clockwork! If you're ready to support our MD, coordinate exciting projects, and bring your organizational magic to life, this could be the perfect fit for you!

Apply today to join our team at SuperHumanRace and make a difference!

SuperHumanRace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Disclaimer:

This job description summarizes the responsibilities assigned to the position; however, it does not contain an all-inclusive list of responsibilities. This document does not create an employment contract, implied or otherwise.

How to Apply

Send your resume and cover letter to: [email protected]

CC: [email protected]

Job Type: Full-time

Benefits:

• Flexible schedule
• Paid time off

Ability to commute/relocate:

• New Delhi, Delhi: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Immediate Joiner?

Language:

• English (Preferred)

Work Location: In person