Site Coordinator

Key Responsibilities:

• Scope & Documentation:

Prepare and maintain clear landlord–tenant work lists (Excel & WhatsApp). Upload all documents to Google Drive.

• Work Division:

Categorize tasks into Pre-Possession & Post-Possession stages. Keep formats updated and accessible.

• Communication & Group Management:

Create/manage WhatsApp groups with correct naming format and brand logo. Post welcome messages or introductions.

• Drawings & Approvals:

Follow up for working drawings (PDF + AutoCAD). Sequence: Email → WhatsApp → Call. Save in Google Drive.

• Site Review & Visits:

Visit site after drawings received. Review drawings on-site for practical clarity. Plan weekly routes for ongoing visits.

• Work Posting & Coordination:

Share pre-possession work lists in group, request start/finish dates, and collect vendor contacts.

• Daily Updates & Timeline Tracking:

Post daily updates (completed/ongoing/pending works with timelines) with photos/videos. Monitor progress vs timelines. Increase visits for urgent handovers if required.

• Handover Planning:

Give 10 days’ advance notice via group + email. Ensure committed handover date is met.

• Post-Possession Monitoring:

Track and expedite post-possession works to ensure deadlines are met.

• Problem Resolution & Escalation:

Post issues with solutions (solution-oriented approach). Arrange con-calls for drawing or vendor issues. Add unresolved items to pending list.

• Priority Tasks:

Ensure Fire NOC, Power Load, Occupancy & Completion Certificates are completed at least 1 month before store opening.

• Vendor & Team Support:

Guide vendors/project team on complex issues. Provide reminders for faster completion. Suggest improvements to management.

• Management Communication:

Share queries via WhatsApp (text/picture/video) or call directly for urgent matters.

Skills & Attributes:

• Strong coordination & follow-up skills
• Proficiency in Excel, Google Drive & WhatsApp communication
• Ability to manage multiple sites & vendors
• Excellent planning & time management
• Clear written and verbal communication
• Problem-solving & proactive approach

Job Type: Full-time

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person