Site Admin / Site Administrator

Department: Construction / ProjectsLocation: Project / SiteReporting To: Site Manager / Project Manager / Admin Head1. Job Summary

The Site Admin is responsible for managing all administrative, documentation, material records, attendance, and coordination activities at the construction site. The role ensures smooth site operations and supports the project team.

2. Key ResponsibilitiesA. Site Administration

• Manage day-to-day administrative activities at the construction site.
• Maintain office setup, housekeeping, drinking water, safety items, and basic facilities at site.
• Handle logistics arrangement for site engineers, workers, and visitors.

B. Attendance & Labour Management

• Maintain daily labour attendance and manpower register.
• Prepare daily/weekly labour reports and share with HR/Head Office.
• Support contractor billing by validating attendance and work progress.

C. Material Management Support

• Maintain inward/outward register of construction materials.
• Coordinate with storekeeper for GRN, stock records, and material tracking.
• Prepare material requirement reports and follow up with suppliers.

D. Documentation & Record Keeping

• Maintain site documents – work permits, drawings, approvals, safety documents.
• Maintain vendor/contractor agreements, bills, and site invoices.
• Handle gate pass, visitor records, and material gate entries.

E. Vendor & Contractor Coordination

• Coordinate with vendors for materials, services, or AMC work.
• Obtain quotations, prepare comparison sheets, and assist in purchase processes.
• Follow up on payments and bill submissions.

F. Safety & Compliance Support

• Ensure safety gear availability (helmets, gloves, jackets).
• Support Safety Officer in record keeping (induction forms, safety trainings).
• Maintain compliance documents required by government authorities.

G. HR & Admin Support

• Handle accommodation, transport, and mess arrangements for site staff.
• Coordinate for salary disbursement of labour (if applicable).
• Maintain grievance records of workers and escalate issues.

3. Required Skills

• Good communication and coordination skills.
• Knowledge of basic construction terminology.
• Strong record-keeping & documentation skills.
• Computer knowledge – MS Excel, Word, Email.
• Ability to handle labour-related issues.

4. Qualifications

• Education: 12th/Graduate (Any stream).
• Experience: 1–3 years in construction site administration.
• Freshers who have worked as site supervisors/helpers may also apply.

5. Additional Requirements

• Must be willing to stay or travel at site.
• Should be disciplined, reliable, and capable of managing field conditions.
• Should have basic knowledge of safety and site operations.

Job Types: Full-time, Permanent

Pay: ₹15,506.74 - ₹20,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Internet reimbursement
• Leave encashment
• Life insurance
• Provident Fund

Work Location: In person