Konark Group is looking for a highly experienced, process-driven and result-oriented Head – HR Payroll, Statutory Compliance & Employee Administration to independently manage the complete employee payroll and statutory compliance functions across multiple projects and locations.
The selected candidate will be responsible for end-to-end ownership of the entire employee lifecycle, from onboarding and attendance to payroll processing, statutory payments, government compliances, employee grievances and full-and-final settlement.
This is a leadership and accountability-driven position requiring strong knowledge of Indian labour laws, government regulations, statutory obligations and payroll management for large, geographically distributed workforces.
The candidate must ensure 100% accuracy, timely payroll processing, statutory compliance, proper documentation and zero avoidable penalties.
Key Roles & Responsibilities
1. End-to-End Payroll Management
- Independently manage payroll processing for employees, contractual workers, field staff and management personnel across multiple locations.
- Ensure accurate salary calculations, attendance reconciliation, overtime, leave, deductions, incentives, arrears and reimbursements.
- Verify attendance records from biometric systems, GPS-based systems, muster rolls and project-level reports.
- Ensure timely salary disbursement through banking channels.
- Maintain payroll registers, wage sheets, salary structures and employee-wise records.
- Conduct monthly payroll audits and reconcile payroll expenses with the Finance Department.
- Implement controls to prevent duplicate employees, ghost employees, incorrect wages and unauthorized salary payments.
- Take complete ownership of payroll discrepancies and their timely resolution.
2. PF, ESIC and Statutory Compliance
- Ensure complete compliance with EPF, EPS, ESIC, Professional Tax, Labour Welfare Fund and applicable statutory obligations.
- Independently manage PF/ESIC registrations, employee UAN generation, KYC, nominations, transfers and exits.
- Prepare, verify and ensure timely submission of statutory returns, contributions and challans.
- Handle PF/ESIC inspections, departmental notices, assessments, inquiries and government correspondence.
- Maintain employee-wise and project-wise statutory compliance records.
- Ensure compliance with applicable minimum wages, overtime, bonus, gratuity, maternity benefits and other employee entitlements.
- Monitor changes in labour laws and implement required compliance updates.
- Ensure statutory compliance by subcontractors and manpower agencies wherever applicable.
3. Government and Labour Department Compliances
- Manage registrations, licences, renewals, returns and statutory records under applicable Central and State labour laws.
- Coordinate with Labour Commissioners, EPFO, ESIC, municipal authorities and other government departments.
- Handle labour inspections, audits, notices and compliance-related legal matters in coordination with management and legal advisers.
- Maintain project-wise compliance calendars and ensure that no statutory deadline is missed.
- Ensure compliance with applicable contract labour regulations, labour welfare requirements and government contract conditions.
- Ensure adherence to manpower-related tender conditions, municipal work orders and contractual obligations.
4. Complete Employee Lifecycle Management
- Oversee employee joining, documentation, appointment letters, identity verification, employment agreements and induction.
- Maintain accurate employee master databases and personnel files.
- Manage transfers, promotions, increments, employee exits and full-and-final settlements.
- Ensure proper employee documentation, including bank details, Aadhaar, PAN, nominations and statutory registrations.
- Monitor absenteeism, unauthorized absence, disciplinary matters and employee grievances.
- Coordinate with project managers to ensure employee records are continuously updated.
- Establish standardized employee administration procedures across all company locations.
5. Labour Management & Employee Compliance
- Ensure employees follow company policies, attendance systems, reporting requirements and workplace discipline.
- Handle employee grievances, wage disputes, labour complaints and statutory benefit-related issues.
- Ensure compliance with employee welfare, workplace safety and applicable employment regulations.
- Monitor contractual manpower deployment against sanctioned project requirements.
- Support management in handling labour-related disputes and disciplinary proceedings through lawful procedures.
- Ensure timely resolution of employee-related issues without disrupting project operations.
6. HR Systems, MIS & Internal Controls
- Develop and implement standardized payroll and statutory compliance SOPs.
- Introduce automation and digital controls for attendance, payroll, employee records and statutory tracking.
- Prepare monthly dashboards covering headcount, manpower cost, PF/ESIC liabilities, compliance status, overtime and employee attrition.
- Conduct periodic project-level HR and payroll audits.
- Establish maker-checker controls and approval workflows for payroll processing.
- Maintain accurate project-wise manpower deployment and payroll cost analysis.
- Identify compliance gaps, financial leakages and operational risks, and implement corrective measures.
7. Team Leadership & Accountability
- Lead the payroll, HR operations and statutory compliance teams across multiple project locations.
- Supervise site HR executives, payroll officers and compliance personnel.
- Define clear KRAs, reporting structures, responsibilities and deadlines.
- Ensure coordination between HR, Accounts, Finance, Operations and Project Management.
- Take ownership of departmental performance, compliance accuracy and timely reporting to senior management.
Candidate Requirements
- Graduate or postgraduate in HR, Commerce, Finance, Labour Laws or related disciplines.
- MBA in HR, MSW, LLB or relevant professional qualification preferred.
- Minimum 10–15 years of experience in payroll, labour compliance and HR operations, including at least 5 years in a managerial or leadership role.
- Strong practical knowledge of PF, ESIC, minimum wages, labour regulations and statutory filings.
- Proven experience managing payroll for 1,000+ employees, preferably across multiple locations.
- Experience in solid waste management, infrastructure, facility management, housekeeping, logistics, construction or other manpower-intensive industries strongly preferred.
- Proficiency in Advanced Excel, payroll software, HRMS and government compliance portals.
- Demonstrated experience handling statutory inspections, departmental notices and labour audits.
- Strong analytical, documentation, problem-solving and team management skills.
Pay: ₹15,000.00 - ₹41,000.00 per month
Benefits:
Work Location: In person
