Senior Executive - Procurement Operations

Role & responsibilities

• This role would be focused on providing operational support to for Directand Indirect materials.
• The role involves extensive coordination with warehouse, supply chain teams at site and at Mumbai office.
• Monitor solvent tank levels and accordingly initiate the purchase order process
• Coordinate with finance department and CHAs for import shipment clearance
• Generate stock transfer orders for Bonded warehouse to plant locations
• Coordinate with transporters for loading/unloading activities of solvents
• Work with site buyers to procure raw materials such as API, KSI, Excipients , Chemicals , Fuel and gases
• Provide various SAP based MIS to project team on project wise spend, budget vs actuals, OTIF etc.
• Maintain accountability for service delivery, which would primarily include:
• Conversion of Purchase requisition into duly approved Purchase orders for:
• Manage Vendor Communication Process
• Follow-up for Order confirmation and on time delivery of goods/services
• Handle 2nd line communication for goods returns (defective goods etc.)
• Liaise with AP team for payment related queries from vendors
• Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes and support in generating savings.
• Resolve vendor queries through Vendor Help desk
• Ensure up-to date documentation as per Internal and Statutory audit requirements
• Provide input to measure supplier performance and pull necessary reports from SAP to rate vendor in terms of price, availability, delivery adherence, accurate documentation and service
• Work with APAY team to resolve 3 Way mismatch issues
• Coordinate with vendor and category managers for vendor on-boarding and ensure master data such as info records, Schema group of vendors, contracts, and vendor master is updated.
• Maintain Standard Operating Procedure of in-scope processes and timely update it.
• Develop procurement related MIS to report agreed SLAs
• Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.