Secretary To Managing Trustee -MALE

Job Title:

1. Executive Assistance

• Organize the calendar, meetings, appointments, and travel.
• Handle calls, emails, and correspondence for the Managing Trustee.
• Prepare and maintain confidential documents, reports, and presentations.

1. Administrative Coordination

• Oversee office systems, including data management, filing, and document tracking.
• Prepare and draft correspondence, memos, notes, meeting minutes, and follow-up actions.
• Coordinate meetings, conferences, cultural programs, and events
• Assist in the coordination of ICVTs initiatives, stakeholder meetings, and drafting minutes of the meetings and Communications
• Maintain records of Trust resolutions, proposals, and reports for internal and external circulation.
• Liaise with artisans, government officials, donors, Trustees and collaborators as needed.

1. Confidential and Protocol Management

• Maintain strict confidentiality in all matters concerning Trust operations and leadership.
• Ensure high standards of etiquette and protocol in both internal and external dealings.

1. Logistical and Personal Assistance

• Make arrangements for travel, accommodation, and event hospitality of the Trustees and Internal Stakeholders.
• Assist in tasks and errands where required, in alignment with professional ethics.

Qualifications and Skills:

• Education:

  Bachelors degree (minimum)Arts, Communication, or related fields.

• Experience:

  Minimum 35 years of experience as a personal/executive secretary or assistant in a similar role.

• Language Skills:

  Proficiency in English , Speaking ability in regional language-Hindi and Bengali

• IT Proficiency:

  MS Office Suite (Word, Excel, PowerPoint), Google Workspace, email and calendar management tools.

• Other Skills:

• Excellent written and verbal communication
• Discretion, integrity, and confidentiality
• Strong organizational and time management skills
• Professional appearance and behaviour
• Ability to multitask and work independently

Preferred Attributes:

• Interest in Indian art, culture, and heritage
• Flexibility in working hours during events or emergencies

Compensation: