Secretarial & Compliance - CS

About Company

Company is a Series C funded B2B start-up transforming retail distribution through a tech-enabled platform. The company partners with top consumer brands to streamline supply chain operations across traditional and modern trade. With a strong presence across key regions and backed by leading VCs, it is scaling rapidly in the retail enablement space.

Key Responsibilities:

1. Statutory and Regulatory Compliance

Ensure full compliance with the Companies Act, 2013 and related statutory regulations.

Manage all MCA filings including annual returns, financial statements, and other event-based filings.

Maintain statutory registers, records, and ensure all board and general meeting documentation is in place.

Liaise with ROC, MCA, and other statutory bodies for approvals, filings, and compliance reporting.

2. Secretarial Functions

Organize, convene, and document Board Meetings, AGMs, and Committee Meetings preparing agendas, minutes, and resolutions.

Provide governance support and advice to management and the Board on secretarial standards, corporate laws, and company policies.

Draft and review shareholder agreements, board resolutions, and legal documents in coordination with internal and external stakeholders.

3. Fundraising Support

Assist in fundraising and investment transactions, including due diligence, documentation, and compliance with FEMA and RBI regulations.

Coordinate with investors, legal counsel, and finance teams during equity and debt fundraising rounds.

Ensure timely filing of share allotments, capital structure changes, and other related compliance post-fundraise.

4. Legal and Contractual Management

Support in drafting, reviewing, and vetting commercial agreements and vendor contracts.

Work closely with cross-functional teams to ensure all legal and business documentation adheres to company policies and compliance norms.

Manage communication and filings related to shareholder agreements, ESOP plans, and investment instruments.

5. Corporate Governance & Risk Management

Establish internal compliance systems and monitoring mechanisms to mitigate legal and governance risks.

Maintain confidentiality and integrity of company records and information.

Stay updated with the latest regulatory amendments and ensure proactive compliance.

Requirements:

Qualified Company Secretary (CS) with 35 years of experience.

Strong understanding of MCA filings, fundraising compliance, and secretarial documentation.

Exposure to start-up environment or fast-paced companies preferred.

Excellent communication, coordination, and documentation skills.

Exposure to fundraising rounds (Seed/Series A/B/C) and investor reporting.