Secretarial Assistant

Qualification - Any Degree

Industry - Hospital Industry (Private hospital Association)

Experience - 2-5 Years

Gender - Preferably Female

A Secretarial Assistant performs essential administrative duties to support office operations, management, and executives by managing correspondence, schedules, and meetings, maintaining records and filing systems, and acting as a first point of contact for clients and visitors. Key responsibilities include answering calls, taking messages, preparing reports, organizing meetings by creating agendas and taking minutes, and handling general office tasks, all while maintaining confidentiality and excellent communication skills. Core Duties and Responsibilities

• Communication Management: Answering phones, screening calls, taking messages, and handling incoming and outgoing mail and emails.
• Scheduling and Meetings: Managing calendars, arranging appointments and meetings, and organizing meeting logistics by creating agendas and taking minutes.
• Document Management: Typing, editing, and preparing reports, documents, and other necessary paperwork.
• Record Keeping: Maintaining and organizing physical and digital filing systems and databases.
• Office Support: Acting as a receptionist, greeting visitors, managing office supplies, and ensuring office procedures run smoothly.
• Administrative Support: Coordinating travel arrangements, processing bills or expenses, and assisting with special projects or events.
• Liaison: Communicating with clients, suppliers, and other external organizations as needed.

Essential Skills and Qualifications

• Organization and Time Management: The ability to prioritize tasks, manage multiple responsibilities, and meet deadlines efficiently.
• Communication Skills: Strong verbal and written communication, including excellent grammar, spelling, and tactful interpersonal skills.
• Computer Proficiency: Skill in using office software, including word processors, spreadsheets, databases, and calendar management tools.
• Attention to Detail: A meticulous approach to document preparation, data entry, and record-keeping.
• Customer Service: Tact and professionalism when dealing with clients, visitors, and colleagues.
• Confidentiality: Maintaining discretion and privacy regarding sensitive company or client information.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person