Job
Description
Job Summary: We are seeking a highly organized and professional Office Assistant & Receptionist to manage front-desk operations and provide administrative support. This dual-role position requires excellent communication skills, multitasking abilities, and a customer service-oriented attitude. The ideal candidate will handle reception duties, assist with office administration, and ensure smooth daily operations. Note : Female candidates will be preferred for the receptionist role Key Responsibilities: Receptionist Duties: 1. Front Desk Management: ❖ Greet visitors, clients, and employees warmly and professionally. ❖ Manage visitor check-ins, issue badges, and notify staff of guest arrivals. 2. Phone & Communication Handling: ❖ Answer, screen, and forward incoming calls promptly. ❖ Take and relay messages accurately. 3. Appointment & Meeting Coordination: ❖ Schedule and confirm appointments, meetings, and conference room bookings. ❖ Assist in organizing office events and meetings. 4. Mail & Deliveries: ❖ Receive, sort, and distribute mail and packages. ❖ Coordinate outgoing mail and courier services. Skills & Qualifications: 1. Education: 12th/UG/PG (UG is Mandatory) 2. Experience: 1-2 years in reception, customer service, or administrative roles. 3. Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) and other supporting tools. 4. Soft Skills: ❖ Excellent verbal and written communication. ❖ Strong organizational and time-management abilities. ❖ Professional with a customer-focused attitude. ❖ Ability to multitask and work under pressure. Office Assistant Duties: 1. Administrative Support: ❖ Assist with filing, photocopying, scanning, and data entry. ❖ Prepare and edit documents (letters, memos, reports, spreadsheets). ❖ Maintain digital and physical filing systems. 2. Office Operations: ❖ Monitor and order office supplies, ensuring stock availability. ❖ Assist in maintaining office equipment (printers, scanners, etc.). ❖ Help with travel arrangements and expense reports. 3. Record Keeping & Coordination: ❖ Update and maintain databases, employee records, and contact lists. ❖ Support HR and management with onboarding tasks if needed. 4. General Assistance: ❖ Provide backup support to other departments as required. ❖ Perform ad-hoc administrative tasks as assigned. Skills & Qualifications: 1. Education: 12th/UG/PG (UG is Mandatory) 2. Experience: 1-2 years in office assistance and administrative roles. 3. Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) and other supporting tools. 4. Soft Skills: ❖ Excellent verbal and written communication. ❖ Strong organizational and time-management abilities. ❖ Professional with a customer-focused attitude. ❖ Ability to multitask and work under pressure. Work Conditions: Environment: Office setting, primarily front desk with some desk work. Hours: Specify work hours, e.g., 9 AM–6 PM Job Type: Full-time Pay: Up to ₹20,000.00 per month Schedule: Day shift Work Location: In person
