Registrar - University of York, India Campus

The University of York exists for public good, combining academic excellence with social purpose. As a world leading institution and a member of the prestigious Russell Group, we combine outstanding research and teaching with purposeful community engagement. York's global reputation rests on its outstanding achievements in teaching and research and is one of only four universities in the UK - alongside Oxford, Cambridge and Imperial College London - which is both in the top ten in the UK for the quality of its research and has a gold ranking for the quality of its teaching.

We have ambitious plans to open a campus in Mumbai, connected to local industry and business, and dedicated to the extraordinary dynamism of Maharashtra. Bringing the ‘York experience’ to this energetic city, at the heart of this dynamic and vibrant country. The University of York Mumbai is set to welcome students from the academic year 2026/27. It will initially offer undergraduate and postgraduate courses in computer science with AI and cybersecurity, business, economics, and creative industries.

Main purpose of the role:

The Registrar is a senior administrative leadership role, entrusted with the stewardship of academic governance, regulatory compliance, institutional quality assurance, student records management and facilities utilization at the University of York – India Campus.

This position is responsible for ensuring that the institution operates in strict accordance with Indian regulatory frameworks and institutional policies, and the academic, quality framework and administrative standards of the University of York (UK). The Registrar also serves as the principal custodian of academic records and policies, and acts as the key liaison with regulatory bodies, legal counsel, and academic stakeholders.

Additionally, the role includes oversight of student compliance and resolution of parent and guardian queries related to academic standing, policies, and institutional requirements.

The Registrar will be a key interface between the University of York and the University of York Mumbai, ensuring compliance with UK statutory and regulatory requirements and building relationships with relevant role holders there

Key Responsibilities:

Academic Administration

• Oversee all academic administrative functions including student registration, records management, grading and examinations, certification, transcripts, graduation processes, and academic calendar implementation.
• Maintain and safeguard the integrity of institutional data, academic documentation, and student records in accordance with internal policies and applicable laws.

Governance and Compliance

• Serve as Secretary to institutional statutory bodies
• Ensure all academic regulations, policies, and procedures are developed, implemented, and reviewed in line with national guidelines and the University of York’s quality framework.

• Lead the development and implementation of a comprehensive Quality Assurance and Institutional Effectiveness Framework, including internal audits, programme reviews, faculty evaluations, and policy reviews.
• Ensure full compliance with applicable Indian regulatory bodies including the University Grants Commission (UGC), All India Council for Technical Education (AICTE), National Assessment and Accreditation Council (NAAC), and other relevant authorities.
• Collaborate with the University of York (UK) to ensure alignment of standards, data reporting, and compliance with the quality framework requirements.
• Prepare and submit all statutory, regulatory, and accreditation-related reports, returns, and audits in a timely and accurate manner.

Student Compliance & Policy Adherence

• Develop, communicate and enforce institutional policies related to student code of conduct, attendance, academic integrity, disciplinary actions, and progression requirements.
• Lead compliance tracking processes for academic eligibility, credit accumulation, progression standards, and degree requirements and address non-compliance issues

Resource Allocation

• Oversee timetabling and facilities allocation for academic purposes to ensure that best use is made of space and equipment
• Ensure that staff within the Department are allocated workload in an optimal manner and perform tasks as required

Parent and Guardian Liaison

• Serve as a formal point of contact for addressing parent and guardian queries related to academic regulations, student records, institutional policies, and compliance matters.
• Maintain confidentiality, professionalism, and empathy in all stakeholder interactions, ensuring alignment with institutional protocols and privacy policies.

Institutional Policy, Risk & Legal Oversight

• Oversee the drafting, implementation, and maintenance of academic policies, standard operating procedures, and risk registers in the context of the York quality framework.
• Ensure legal compliance across academic and administrative operations, in collaboration with external legal advisors and university counsel.
• Support internal audits, inspections, and investigations pertaining to academic integrity, operational risk, and institutional performance, as well as requirements of the York quality framework.
  

Cross-Functional and Strategic Collaboration

• Work collaboratively with academic leadership, faculty heads, student affairs, admissions, and operations to ensure institutional coherence and accountability.
• Provide strategic guidance in institutional planning, programme development, and policy innovation.
• Represent the University to external regulatory and accreditation bodies, legal forums, and inter institutional consortia as required.

Professional Experience

• Significant relevant professional experience, with at least 5 years in a senior administrative or regulatory leadership role within a higher education institution.
• Demonstrated expertise in academic governance, regulatory compliance, and policy implementation within Indian higher education.
• Must have comprehensive understanding of Indian regulatory bodies and frameworks (UGC, AICTE, NAAC, NIRF, etc.).
• Familiarity with UK higher education standards, Office for Students requirements and international regulatory frameworks is highly desirable.

Academic Credentials

• Master’s degree, doctoral degree, or equivalent qualification in any academic field.
• Demonstrated commitment to professional development in global higher education trends, international compliance standards, and quality assurance frameworks is essential.

Knowledge and Skill

• In-depth knowledge of national and international higher education regulations, academic operations, and institutional accreditation standards.
• Strong leadership, planning, and organisational skills with a meticulous attention to detail and institutional protocols.
• Exceptional written and verbal communication skills, particularly in high-stakes or sensitive compliance matters.
• Stakeholder management skills, including engagement with students, parents, regulators, and faculty.

• Proven capacity to manage confidential information with integrity and discretion.