Receptionist/Administrator

1 years

0 - 1 Lacs

Posted:15 hours ago| Platform: SimplyHired logo

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Work Mode

On-site

Job Type

Full Time

Job Description

Administrative Duties:

  • Manage the studio's calendar, including scheduling and confirming appointments and shoots.
  • Handle phone calls, emails, and other communications, providing information and directing inquiries to the appropriate person.
  • Maintain organized and up-to-date client and project files, both digitally and physically.
  • Prepare invoices, process payments, and manage basic bookkeeping tasks.
  • Order and maintain office supplies, equipment, and other studio necessities.

Client Interaction:

  • Greet and assist clients and visitors in a friendly and professional manner.
  • Provide information about the studio's services, packages, and policies.
  • Assist clients with signing contracts, completing forms, and understanding their photography sessions.
  • Handle client inquiries and complaints, escalating issues to management when necessary.

Office Maintenance:

  • Ensure the reception area and office spaces are clean, organized, and welcoming.
  • Coordinate with maintenance and cleaning services as needed.
  • Monitor and report any issues with office equipment or studio facilities.

Marketing and Communication:

  • Assist with the studio's social media presence, including posting updates and promotions.
  • Help prepare and send out newsletters, promotional materials, and other communications.
  • Coordinate marketing initiatives and events, such as studio open days or exhibitions.

Support for Studio Operations:

  • Assist with organizing and setting up for photo shoots, workshops, and events.
  • Support the studio manager and photographers with administrative tasks as needed.
  • Maintain an inventory of photography equipment and studio props.

Financial and Reporting Duties:

  • Track and report on studio expenses and income.
  • Assist with payroll and employee reimbursement processes.
  • Prepare and distribute financial reports and summaries for management.

Qualifications:Education:

  • High School Diploma or equivalent (required)
  • Degree or coursework in business administration, communications, or a related field (preferred)

Experience:

  • Previous experience in office administration or a similar role (required)
  • Experience in a photography studio or creative industry (preferred)
  • Customer service experience (preferred)

Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
  • Familiarity with studio management software and Adobe Creative Suite (preferred)
  • Excellent organizational and multitasking abilities
  • Strong verbal and written communication skills
  • Friendly and professional demeanor

Personal Attributes:

  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Positive attitude and willingness to learn
  • Passion for photography and the creative industry (preferred)

Working Conditions:

  • Typical office environment with occasional requirements to assist in the studio setting
  • Flexible hours may be required, including evenings and weekends, depending on studio needs

Job Types: Full-time, Permanent, Fresher

Pay: ₹8,000.00 - ₹12,000.00 per month

Benefits:

  • Flexible schedule
  • Leave encashment

Schedule:

  • Day shift

Supplemental Pay:

  • Performance bonus
  • Yearly bonus

Experience:

  • Microsoft Office: 1 year (Preferred)
  • Front desk - Receptionist: 1 year (Preferred)
  • total work: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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