Quickbooks Bookkeeping Accounting

Preferred candidate profile

Accounting experience with Quickbooks is a must, Book keeping required.

Role & responsibilities

Manage day-to-day bookkeeping activities within QuickBooks Online.

• Record and reconcile financial transactions, including daily sales, operating expenses, and bank account activity.
• Reconcile the accounts payable and accounts receivable for multiple franchise locations.
• Prepare and distribute invoices to franchisees and vendors, as required.
• Reconcile POS system reports with cash and bank deposits and entries in QuickBooks to ensure accuracy of sales reporting.
• Assist in payroll processing, including entering payroll data as per the reports from ADP, allocating tips, and posting payroll-related entries.
• Reconciliation of sales tax applicable for reporting to state authorities, ensuring timely compliance.
• Generate and deliver monthly financial statements, management reports, and any custom reports requested by ownership.
• Track and report franchise payments, ensuring accurate payment.
• Maintain records and schedules for sales tax, payroll tax, and franchise fee obligations.
• Gather data from direct and third-party sources related to cost of goods purchased for pizza production, as well as sales amounts received from multiple channels such as DoorDash, Grubhub, Uber Eats, gift card programs, and payment processors (e.g., Fiserv or equivalent vendors). Sales received through third-party delivery platforms must be reported separately from POS sales for clarity and reconciliation purposes.
• Track and record franchise fee deductions, commissions, and service charges taken by third-party delivery platforms (e.g., DoorDash, Uber Eats, Grubhub) to ensure net sales are correctly reflected and franchise obligations are accurately calculated.
• Adhere to corporate accounting policies, GAAP standards, and relevant local/state accounting regulations.

Deliverables

• Accurate and up-to-date QuickBooks Online records for all locations.
• Monthly reconciliations of all bank accounts, credit card accounts, and POS systems.
• Timely processing of accounts payable, receivable, and vendor payments.
• Monthly financial statements (Balance Sheet, Profit & Loss) and requested management reports.

Reporting & Communication

• Monthly financial package to be delivered by the 15th of the following month.
• Ongoing communication with owners, operations, and HR teams as necessary to review financial performance and resolve discrepancies.