Purchase Manager

Role & responsibilities

1. Procurement Strategy & Planning

• Develop and implement procurement strategies aligned with production, inventory, and financial goals.
• Analyze domestic market trends to determine optimal sourcing and purchasing decisions.
• Establish annual procurement budgets and monitor spend against targets.

2. Supplier Selection & Relationship Management

• Approve and finalize supplier selection based on organizational needs.
• Lead high-value contract negotiations and strategic partnerships.
• Build long-term relationships with critical suppliers to ensure reliability, innovation, and competitive pricing.
• Resolve escalated supplier disputes and ensure smooth operations.

3. Purchase Order & Contract Management

• Oversee and approve purchase orders, ensuring accuracy, compliance, and value for money.
• Ensure contracts and agreements are favorable, risk-free, and aligned with company objectives.
• Monitor large or critical orders to ensure timely delivery.

4. Inventory & Cost Optimization

• Collaborate with production and stores to maintain balanced inventory levels, avoiding shortages or excess stock.
• Approve inventory disposition strategies for obsolete/slow-moving items.
• Drive cost reduction programs through strategic sourcing, supplier consolidation, and process efficiency.

5. Supplier Performance & Quality Assurance

• Establish supplier KPIs and monitor performance across cost, quality, and delivery.
• Lead quarterly/annual supplier performance reviews and drive corrective actions.
• Work with QA/QC to ensure suppliers meet product specifications and compliance standards.

6. Compliance & Documentation

• Ensure procurement activities comply with company policies, legal standards, and regulatory requirements.
• Maintain audit-ready documentation of supplier contracts, purchase orders, and related records.
• Collaborate with legal for contract risk management.

7. Leadership & Team Development

• Lead, mentor, and develop the purchase team.
• Set team KPIs, monitor performance, and ensure alignment with organizational goals.
• Provide training and guidance on negotiation, vendor management, and procurement systems.

8. Cross-Functional & Management Reporting

• Collaborate with senior management, production, finance, and logistics to align procurement with overall business strategy.
• Present procurement reports, cost savings, and supplier performance insights to leadership.
• Participate in strategic decision-making related to vendor investments, sourcing models, and supply chain risks.

9. Continuous Improvement & Innovation

• Drive automation, digital tools, and best practices in procurement processes.
• Benchmark against industry standards to improve efficiency and competitiveness.
• Lead continuous improvement projects to strengthen supplier network and cost efficiency.