Position:
Purchase Executive
Key Responsibilities
- Manage the complete
procurement cycle
from purchase requisition to material delivery. - Source and procure
IT hardware, electronic components, electrical/mechanical items, kiosk materials, peripherals, and general requirements
. - Identify, evaluate, negotiate with, and develop reliable vendors and suppliers.
- Obtain and compare quotations from multiple suppliers and negotiate
price, quality, credit terms, warranty, and delivery schedules
. - Prepare and release
Purchase Orders (POs)
based on approved requirements. - Follow up with vendors to ensure timely delivery as per project and production requirements.
- Coordinate with
Production, Engineering, IT, Stores, Accounts, and other departments
for procurement requirements. - Coordinate with Stores/Production for material receipt, quantity verification, and quality issues.
- Handle shortages, damaged materials, replacements, returns, and warranty-related vendor issues.
- Monitor pending POs and ensure timely closure.
- Maintain updated
vendor database, quotation records, PO records, invoices, and procurement documentation
. - Coordinate with Accounts for invoice verification, payment follow-up, and vendor reconciliation.
- Negotiate with existing and new vendors to achieve
cost savings and better commercial terms
. - Identify alternative vendors and equivalent materials to reduce dependency and procurement risks.
- Monitor market prices and supplier trends for regularly purchased materials.
- Maintain proper procurement records and prepare
Purchase MIS, pending PO reports, vendor comparison statements, and cost reports
. - Ensure procurement is carried out according to approved specifications, budgets, and company policies.
Preferred Procurement Experience
Experience in purchasing any of the following will be highly preferred:
- IT hardware and computer components
- Electronic components
- Motherboards and display units
- Touchscreens
- Thermal printers
- Barcode scanners
- Payment terminals
- Biometric devices
- Webcams and other peripherals
- Networking equipment
- Electrical and mechanical components
- Kiosk fabrication materials
- Manufacturing materials and consumables
Required Skills
- Strong
vendor development and vendor management
skills - Excellent
negotiation and commercial skills
- Good knowledge of procurement processes and purchase documentation
- Experience in
IT hardware / electronics / manufacturing procurement
- Strong follow-up and coordination skills
- Good knowledge of
MS Excel / Google Sheets
- Ability to analyze quotations and identify cost-effective options
- Good communication and interpersonal skills
- Strong problem-solving and decision-making abilities
- Ability to manage multiple purchase requirements simultaneously
- Attention to detail and ability to work within deadlines
Qualification
- Any Graduate / Diploma in
Procurement, Supply Chain, Commerce, Business Administration, Engineering, or a related field
. 3-6 years of relevant experience in Purchase / Procurement.
- Experience in
IT hardware, electronics, manufacturing, system integration, or engineering procurement
will be an added advantage.
Key Performance Indicators (KPIs)
- Timely procurement and delivery of materials
- Purchase cost savings and effective negotiation
- Vendor quality and delivery performance
- Reduction in procurement delays
- Timely PO processing and closure
- Availability of critical materials
- Development of reliable alternate vendors
- Accuracy of procurement documentation and MIS
- Effective vendor issue resolution
