Purchase Executive

Job Description Purchase Executive

Industry:

Job Summary

We are looking for a Purchase Executive with 46 years of core experience in the pharmaceutical industry. The candidate will be responsible for procurement activities, vendor development, purchase order processing, price negotiation, material availability, and coordination with internal departments to ensure timely procurement of materials at competitive prices while maintaining quality and compliance requirements.

Key Responsibilities

• Handle end-to-end procurement activities, including sourcing, vendor identification, price negotiation, and purchase order processing.
• Procure raw materials, packing materials, chemicals, solvents, consumables, engineering spares, and other materials as per business requirements.
• Coordinate with internal departments such as Production, Quality Control (QC), Quality Assurance (QA), Stores, Engineering, and Finance to ensure timely material availability.
• Identify, evaluate, and develop vendors based on pricing, quality, delivery timelines, and service capabilities.
• Obtain and compare quotations from multiple vendors to ensure cost-effective procurement.
• Negotiate prices, payment terms, credit periods, and delivery schedules with suppliers.
• Prepare and release purchase orders as per approved requisitions, budgets, and company procedures.
• Follow up with vendors for order confirmation, material dispatch, and timely delivery.
• Maintain vendor records, quotation comparisons, purchase orders, and procurement documentation.
• Ensure procurement is carried out from approved vendors and in coordination with QA/QC wherever applicable.
• Monitor market trends, price fluctuations, and supplier performance to identify cost-saving opportunities.
• Coordinate with Stores and Finance for material receipt, invoice verification, and payment follow-ups.
• Resolve issues related to material shortages, delayed deliveries, pricing discrepancies, and supplier commitments.
• Prepare periodic MIS reports related to purchase orders, pending deliveries, procurement costs, and vendor performance.
• Ensure compliance with company procurement policies, documentation requirements, and applicable pharmaceutical industry procedures.

Required Skills and Competencies

• Strong knowledge of purchase and procurement processes in the pharmaceutical industry.
• Proven experience in vendor management, price negotiation, and purchase order execution.
• Good understanding of procurement documentation and material specifications.
• Strong follow-up, coordination, analytical, and negotiation skills.
• Proficiency in MS Excel and ERP/SAP or other procurement software.
• Ability to manage multiple purchase requirements and meet defined timelines.
• Good communication and interpersonal skills.

Eligibility Criteria

• 4–6 years of

  core Purchase/Procurement experience

  , preferably in a pharmaceutical, API, or lifesciences manufacturing company.
• Candidates must have hands-on experience in purchase activities; profiles primarily focused on Stores, Inventory, Logistics, Administration, or Supply Chain Coordination without core purchasing responsibilities will not be considered.
• Experience in vendor development, quotation comparison, commercial negotiation, and purchase order processing is essential.
• Candidates should have a practical understanding of procurement requirements in a manufacturing environment.

Preferred Candidate Profile: