Purchase Executive

Key Responsibilities

1. Procurement & Purchasing

• Identify material requirements and procure goods and services as per company needs.
• Prepare and process purchase orders (POs).
• Ensure timely procurement of materials at competitive prices.

2. Vendor Management

• Identify, evaluate, and develop relationships with suppliers.
• Obtain quotations, compare prices, negotiate rates, and finalize vendors.
• Maintain an updated vendor database.

3. Order & Delivery Management

• Follow up with vendors for order confirmation and timely delivery.
• Coordinate with stores, logistics, accounts, and internal departments.
• Monitor pending orders and resolve delivery-related issues.

4. Documentation & Records

• Maintain purchase orders, quotations, invoices, delivery challans, and other procurement records.
• Verify vendor invoices against purchase orders and delivery documents.
• Prepare purchase reports and maintain procurement data in Excel or ERP software.

5. Cost Control & Compliance

• Ensure cost-effective purchasing without compromising quality.
• Monitor market rates and identify cost-saving opportunities.
• Follow company procurement policies and approval procedures.

6. Payment & Accounts Coordination

• Coordinate with the Accounts Department regarding vendor payments.
• Resolve discrepancies related to invoices, quantities, rates, and taxes.
• Follow up on credit terms and outstanding vendor payments.

Required Skills

• Vendor negotiation and supplier management
• Purchase order processing
• Price comparison and cost analysis
• Inventory and material management
• MS Excel and ERP software
• Documentation and record-keeping
• Communication and coordination
• Problem-solving and time management

Educational Qualifications & Experience

• Education: Graduate in Commerce, Business Administration, Supply Chain Management, or a related field.
• Experience: 1–5 years in purchase, procurement, or vendor coordination.
• Technical Skills: Proficiency in MS Excel and familiarity with ERP or procurement software.

Key Performance Indicators (KPIs)

• Timely procurement and delivery of materials
• Cost savings through negotiation
• Purchase order accuracy
• Vendor performance and reliability
• Compliance with procurement procedures
• Accuracy of purchase records and invoices

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

• Internet reimbursement
• Leave encashment
• Provident Fund

Work Location: In person