Purchase Executive

Roles & Responsibilities

Primary Duties and Responsibilities

The SCM/Sales Assistant is required to perform a range of duties including, but not limited to:

1. Sourcing of Products/Services and Vendor management.

2. Sales Proposals and technical support to overseas offices.

3. Logistics Import/Export and Misc SCM support.

Sourcing Of Products/Services and Vendor Management.

• Overseas offices will send various RFQs, need analysis and source from correct vendors.
• Co-ordinate with offices in Singapore/Indonesia to clarify technical clarifications with vendors.
• Comparative analysis of various proposals; comparison based on price/delivery/technical too.
• Managing and developing vendors in USA, India, China and in other countries.
• Typical products we deal are Engineering Products for Oil/Gas Industry like Mechanical, Electrical and Chemical Products.
• Drafting Purchase Orders, Request for quotes, Sales quotations, Tender documents
• For efficient performance for this role, command on English and MS Office tools is must
• Maintain records of RFQ/PO/SQ/Sales Orders/LCs/So on

Sales Proposals

• Prepare Sales Proposals/quotations based on the lowest prices obtained from the vendors.
• Sales Co-ordination with overseas teams
• Supporting Sales Activities for Overseas teams
• Knowledge of Sales cycle, Inquiry/Sales Quote/Sales Orders.
• Co-ordinate Sales orders till delivery with Overseas teams
• Read through the tender documents, and support in creating any forms
• Co-ordinate with onsite teams in different locations to support with documentation so on
• Keep track of various tenders bid by the company with communication with relevant sites for updates.
• Document respective tenders in respective files/folders

Logistics Import/Export and Misc SCM support

• Handling/co-ordinating the shipping jobs.
• Obtaining container rates for FCL/LCL, air-freight cost from various locations.
• Preparing Commercial Invoices / Packing Lists / Other Shipping documents.
• Knowledge of HS/HSN code, able to check if any import/export regulations.
• AWB/BL checking/correcting for any amendments.
• Basic Knowledge of Shipping, incoterms so on.

Preferred candidate profile

Qualifications

Educational Qualification

• Bachelors Degree with 1-2yrs experience
• Diploma Courses with 2-3yrs experience

Personal characteristics

• Relationships: Maintain positive working relationships with others, both internally and externally.
• Communication: Excellent oral and written communication skills.
• Needs Assessment: Anticipate, understand, and respond to the needs of members and other and clients to meet or exceed their expectations.
• Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary.
• Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions.

Perks and benefits

- MNC culture

- Exponential growth opportunities

- Working with teams across multiple countries

- Opportunity for the go-getters, who want to work hard and excel or grow fast in career

- Paid healthy remuneration.