Purchase Executive

Purchase & Delivery:

A. Supplier & Internal

• Taking material purchase requirements from presales for project implementation and for direct product sales
• Identify the suitable vendors (either new or existing) & get 3 quotations with best offers
• Submit updated rate list with the presales team
• Negotiate with vendors for best price
• Create Vendor Entry in ERP
• Stock verification and maintain-monthly report
• Issue tools to implementation team
• Prepare vendor purchase order & get it approved from Signing Authority
• Follow up with vendors for material availability
• Issue slip generation in ERP and take follow up
• Prepare delivery schedule per project and share with presales team
• Prepare GRN of delivered material by Supplier against invoice in ERP
• On receipt of Supplier Invoice, attach GRN copy and handover to Accounts for Payment Disbursement based on Payment Terms mentioned in Invoice

B. Customer

• Coordinate with clients for gate pass & other required procedures for entry
• Coordinate with delivery boy and ensure safe delivery of material at desired location
• Ensure availability of labors/manpower/mathadi required for loading/unloading of material at site
• Transportation and Loading/Unloading charges to be shared with Accounts one day prior to actual delivery
• Prepare Delivery Challan / Invoice one day prior to delivery & ensure received with stamp and signature after delivery of material
• Handover of Delivery Challan / Invoice copy to Billing person
• Maintain records of material delivery details like receipt or courier slip for outstation deliveries and any road permit required and Octroi.

Others & Reports:

• Maintain optimum material availability in stores
• Keep track of stores material & update the same with Pre-Sales & Functional Head
• Highlight shortage of particular material with Functional Head
• Maintain good relationship with existing vendors and identify new vendors in market
• Any material delivery requirement without Project ID has to be reviewed with Functional Head and actions further should be taken based on Sign-Off
• Keep a track of material delivered without Project ID and review the same on Saturday of every week with Functional Head
• Daily status tracker to be shared with Functional Head and Pre-Sales team
• Maintain/Update a weekly MIS tracker and share with relevant stakeholders along with Functional Head

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Flexible schedule
• Provident Fund

Work Location: In person