Purchase Executive

• Handle day-to-day purchasing activities based on material requisitions and approved purchase requirements.
• Prepare and release purchase orders as per company procedures.
• Ensure timely procurement of raw materials, consumables, spare parts, packing materials, and other requirements.
• Monitor purchase orders and follow up with suppliers to ensure timely delivery.
• Coordinate with stores, production, planning, quality, and accounts departments.

2. Vendor Development & Negotiation

• Identify, evaluate, and develop new suppliers.
• Obtain and compare quotations from multiple vendors.
• Negotiate prices, payment terms, delivery schedules, and other commercial conditions.
• Maintain an updated vendor database and supplier performance records.
• Conduct periodic vendor evaluations based on quality, cost, delivery, and service.

3. Cost Control & Commercial Management

• Analyse market rates and identify cost-saving opportunities.
• Prepare comparative statements and obtain approvals before finalising purchases.
• Monitor price fluctuations and maintain historical purchase price records.
• Ensure purchases are made within approved budgets and company policies.
• Resolve discrepancies relating to pricing, quantity, quality, and delivery.

4. Material Planning & Inventory Coordination

• Coordinate with production planning and stores to ensure material availability.
• Monitor stock levels and purchase requirements to avoid shortages and excess inventory.
• Follow up on pending purchase orders and delayed deliveries.
• Support inventory control and slow-moving or non-moving stock reviews.
• Ensure timely procurement of critical and production-related materials.

5. Documentation & ERP Management

• Maintain purchase orders, quotations, comparative statements, supplier records, and delivery documents.
• Verify purchase requisitions and supporting approvals.
• Update purchase data in ERP/accounting systems such as SAP, Tally, or other relevant software.
• Coordinate with the accounts team for supplier invoice discrepancies and payment-related queries.
• Maintain proper documentation for internal and statutory audits.

6. Supplier Coordination & Quality

• Coordinate with suppliers regarding delivery schedules, specifications, and quality requirements.
• Follow up on rejected materials, replacements, returns, and credit notes.
• Work with the quality department to resolve supplier quality issues.
• Maintain records of supplier lead times, delivery performance, and complaints.

Educational Qualification

• Graduate in Commerce, Business Administration, Engineering, or a related field.
• Diploma or degree in Supply Chain Management / Procurement will be an advantage.

Required Skills & Experience

• 57 years of experience in purchase or procurement, preferably in a manufacturing company.
• Strong negotiation, vendor management, and commercial evaluation skills.
• Good understanding of purchase orders, material requisitions, inventory coordination, and supplier management.
• Proficiency in MS Excel, including lookup functions, PivotTables, and comparative statements.
• Working knowledge of ERP or accounting software.
• Good communication, follow-up, analytical, and coordination skills.