Purchase Executive

ABOUT ADVISTA TECHNOSOLUTIONS

Advista Technosolutions Pvt. Ltd. is a Pune-based engineering services company specialising in Industrial Instrumentation, Process Automation, and Turnkey Engineering Projects. Founded by an engineer with 20+ years of domain expertise, we serve 100+ clients across India and internationally (UAE, Sri Lanka, Trinidad & Tobago, Vietnam). We are MSME Udyam Registered, DPIIT Recognised Startup, and SC-ST Hub Honoured by the Ministry of MSME.

We are a small, growing team at an exciting inflection point. The person joining in this role will work directly with the founder in a hands-on environment where initiative, accuracy, and ownership are valued above all else.

ROLE OVERVIEW

This is a dual-function role combining Accounts & Invoicing with Purchase & Vendor Management. The Executive will handle the complete order-to-invoice cycle on the accounts side, and the enquiry-to-dispatch cycle on the purchase side. Both functions operate simultaneously — this role is suited for a candidate who is organised, fast-paced, and comfortable with numbers, vendor communication, and documentation.

This is not a split role. Both functions are active daily. The ideal candidate treats both with equal ownership.

KEY RESPONSIBILITIES

PURCHASE & VENDOR MANAGEMENT RESPONSIBILITIES

• Purchase Lead Register on the same day of receipt without exception
• Check the internal rate/vendor database before floating any enquiry externally — mandatory first step for every new enquiry
• Float purchase enquiries to a minimum of 2 relevant vendors within 4 working hours if rates are unavailable in the database; ensure complete technical inputs are shared with vendors
• 24–48 hours of receiving the enquiry — this is a non-negotiable TAT
• Weboo workflow on the same day; keep Biziverse CRM in sync with order status
• Purchase Orders (POs) on the confirmed vendor within 1 working day of sales confirmation — correct specifications, price, delivery date, and payment terms
• Take structured weekly follow-ups with vendors on all open POs until material is physically received at Advista — log every follow-up in Weboo
• Monday Order Status Updates to the sales executive by 12:00 PM every Monday covering all open orders — real-time, accurate information
• On material receipt: verify material against PO (quantity, specification, make); verify all associated documents (invoice, test report, calibration certificate) on the same day
• Ensure received material is inspected for damage and repacked securely before dispatch
• Arrange appropriate courier or transport for dispatch as per client requirement and urgency — within committed dispatch date and approved cost limits
• Client Dispatch Intimation on the same day of dispatch — email + WhatsApp with all three: Tax Invoice, material photographs, and courier docket/tracking number

WHO WE ARE LOOKING FOR

Required Qualifications & Experience

• B.Com / M.Com / BBA or equivalent graduate; commerce background preferred
• 1 – 3 years of hands-on work experience in accounts and/or purchase in an engineering, manufacturing, or industrial trading company
• Biziverse ERP — training provided on joining; strong preference for candidates with any ERP/accounting software background; basic accounting concepts (journal entries, GST invoicing) are mandatory
• Microsoft Excel and Word — working proficiency; able to maintain registers, prepare statements, and format documents
• Basic working knowledge of GST (invoice format, HSN codes, GSTR-1 data); TDS awareness is a plus
• Comfortable with vendor communication over email and WhatsApp in a professional manner
• Marathi and Hindi fluency required; basic written English for email communication

Key Behavioural Attributes We Value

• Ownership mindset: treats both accounts and purchase as their own department — does not wait to be reminded
• Accuracy over speed: checks before submitting; zero tolerance for invoice errors or wrong POs
• Discipline with deadlines: Monday updates go out on Monday; invoices go out on dispatch day; no exceptions
• Proactive communication: updates the manager on delays before the manager asks
• Adaptability: comfortable switching between accounts work in the morning and vendor follow-ups in the afternoon — this is a multi-task role
• Growth orientation: willing to learn new tools (Weboo, Biziverse CRM) and take on additional responsibilities as the company grows

This Role Is NOT a Fit If You...

• Have only done data entry with no ownership of the full accounts or purchase cycle
• Are looking for a work-from-home or flexible-hours arrangement — this is a full-time on-site role
• Are not comfortable with direct vendor and client communication
• Expect a large team and dedicated IT support — we are a lean, growing company

Job Type: Full-time

Pay: ₹10,227.51 - ₹25,000.00 per month

Benefits:

• Health insurance
• Work from home

Application Question(s):

• Please specify your qualification
• Are you comfortable to work at MIDC Chinchwad Location ?
• please share your previous experience in Purchase ?

Work Location: In person