Purchase Associate

Purchases Associate

Job Type: Full-Time (Hybrid Working Hours)

Industry: FMCG

About the Role

We’re looking for a proactive Purchases Associate to join our dynamic procurement team. You will play a key role in ensuring timely procurement, vendor coordination, and cost-effective sourcing while maintaining the highest quality standards. If you have strong negotiation skills, an eye for detail, and a passion for smooth operations—this role is for you.

Key Responsibilities

1. Vendor Management

• Identify and evaluate reliable vendors.
• Maintain vendor database and performance ratings.
• Share daily Purchase Orders (POs) and ensure acknowledgements.
• Coordinate on GRNs, invoices, and payment terms with accounts.
• Follow up on timely vendor payments.

2. Procurement Planning & Execution

• Source materials as per production and operational needs.
• Maintain 100% daily PO fill rate and accuracy.
• Manage alternate sourcing for unavailable items.
• Liaise with Sales & CS teams to push slow-moving or over-ordered items.

3. Cost Management

• Drive cost savings through negotiation.
• Compare vendor pricing against budgeted targets.
• Balance cost-effectiveness with product quality.

4. Quality Compliance

• Ensure procured goods meet internal quality standards.
• Minimize rejections/returns and follow up with vendors on feedback.
• Switch vendors if repeated quality issues occur.

5. Inventory Support

• Coordinate with warehouse to avoid stockouts or overstocking.
• Flag seasonal or discontinued products proactively.
• Shut down discontinued SKUs in the system to prevent order issues.

6. Documentation & Reporting

• Maintain records of POs, GRNs, and invoices.
• Submit procurement reports weekly or monthly.
• Ensure documentation is accurate and timely.

7. Timely Deliveries

• Monitor vendor lead times and reduce delays.
• Align dispatches with warehouse timelines.
• Inform vendors promptly about any issues.

8. Process Improvements

• Suggest enhancements in procurement processes and tools.
• Focus on accuracy and efficiency improvements.

Who Should Apply?

• Strong follow-up, coordination, and documentation skills.
• Experience in procurement, supply chain, or vendor management.
• Proficiency in Excel, communication tools, and basic inventory systems.
• Self-motivated and organized with a problem-solving mindset.

Job Types: Full-time, Permanent, Fresher

Pay: ₹16,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift

Application Question(s):

• What is your current in-hand salary ?
• Where do you stay ?

Work Location: In person

Expected Start Date: 25/07/2025