Purchase Assistant

Role & responsibilities

To support the purchase department in sourcing materials, preparing purchase orders, maintaining records, and ensuring timely procurement of required items as per company policy and production requirements.

Preferred candidate profile

• Assist in identifying and sourcing reliable suppliers and vendors.
  
• Prepare and process purchase orders (POs) and requisitions for materials, tools, and services.
  
• Collect and compare quotations to ensure cost effectiveness and quality.
  
• Follow up with suppliers for order confirmations, delivery schedules, and dispatch updates.
  
• Maintain and update supplier/vendor database and price records.
  
• Verify invoices and coordinate with the accounts department for payments.
  
• Ensure timely procurement to avoid production delays.
  
• Coordinate with store and production departments to track material availability and consumption.
  
• Assist in vendor evaluation and performance review.
  
• Maintain proper documentation of purchase records and correspondence.
  
• Ensure compliance with company purchase policies and procedures.

• Strong communication and negotiation skills
  
• Good knowledge of purchase processes and documentation
  
• Basic understanding of inventory management
  
• Proficiency in MS Office (Excel, Word) and ERP systems
  
• Attention to detail and accuracy
  
• Time management and multitasking ability
  
• Educational Qualification: Graduate in Commerce / Supply Chain / Business Administration or related field