Project Support Officer

Job Summary:

We are looking for motivated professionals to join the CI-FMT team and support a portfolio of frameworks.

The CI-FMT team member will play a key role in supporting commercial, invoicing, and project administration activities across major infrastructure frameworks. The role involves coordination with Project Managers, finance teams, and commercial functions to ensure timely invoicing, governance compliance, and data-driven reporting. This position is ideal for candidates from a finance or commercial support background who possess strong communication skills and attention to detail.

Key aspects of the role include:

• Supporting monthly invoicing processes by consolidating time-booked data and coordinating with billing teams and project managers.
• Maintaining billing summaries and invoicing trackers for multiple frameworks.
• Tracking Purchase Orders (POs), including monitoring expiry dates, remaining balances, and PO governance.
• Assisting with project setup, monthly submissions, and closures in Ecosys, including issuing compliance reminders.
• Monitoring and responding to queries in the shared CI-FMT inbox.
• Supporting dashboard development using Power BI for commercial and performance reporting.
• Updating internal documentation such as CI-FMT process guides, weekly plans, and contributing to team collaboration tools.
• Participating in CI-FMT team meetings and daily operations to ensure alignment and effective task execution.
• Liaise regularly and effectively with Project Managers across frameworks to gather inputs, clarify data, and ensure smooth operational flow.
• Maintain consistent communication with the CI UK team for updates, escalations, and alignment on processes and deadlines.
• Represent the CI-FMT team professionally during cross-functional discussions and contribute to collaborative task delivery
• Maintain the Framework Overview Tracker, consolidating data from multiple frameworks to reflect invoicing progress, PO status, and commercial health.
• Create and update individual framework trackers with live data inputs from PMs and delivery teams.

This role offers an excellent opportunity to work in a collaborative, fast-paced environment supporting high-profile UK infrastructure programs, with strong potential for career progression within project controls, commercial management, or program delivery.

Qualifications:

• Bachelor’s degree in Finance, Business Administration, Accounting, Commerce or equivalent.
• 4–6 years of experience in a billing, project support, or commercial operations role, preferably within an engineering or consultancy environment.
• Proficiency in Microsoft Excel; exposure to platforms like Power BI, IBEX, Ecosys, or Cemar is desirable.
• Strong organizational and communication skills, with the ability to handle multiple frameworks and deadlines.
• Detail-oriented, proactive, and capable of working both independently and as part of a collaborative team.