Project Manager I, CEO Office

As a Project Manager for the office ofZeta s CEO, Bhavin Turakhia,you will play a pivotal role in supporting the Program Management team, tasked with managing and tracking initiatives across multiple Org Units (OUs) under the CEO s direct charter. You will work closely with the Program Managers and leaders across different OUs to track and monitor key initiatives and KPIs for CEO, ensuring that projects/initiatives align with the organization s strategic goals and stay on schedule. You ll be responsible for maintaining real-time visibility on projects/initiatives status, documenting updates, and communicating potential risks to the Meta PM team and senior leadership

• You will have the opportunity to contribute to the smooth functioning of a wide-ranging set of projects that span business, people, technology, product, etc by tracking and reporting progress to senior leadership. Your success will be a result of your ability to:
• take accountability of the assigned tasks and drive them to completion
• be agile, available and comfortable with project management tools
• interact with multiple stakeholders, collate updates and assist the Program Managers
• prioritize tasks or dependencies across competing projects
• build relationships gather context from relevant stakeholders
• ask the right questions to the right audience
• communicate, escalate, and provide timely updates

Responsibilities

• Tabulate, organize, and present updates across various programs at various levels of granularity (on-demand, daily, weekly, monthly, quarterly)
• Design, own maintain detailed trackers for KPIs across multiple projects and programs
• Build meaningful relationships with all relevant stakeholders across the organization
• Participate in / Conduct regular meetings, stand-ups, and project review cadence sessions
• Ensure rigorous and diligent follow-ups on action items across all projects and programs
• Understand in detail how specific tasks for a particular project are decomposed and how they are interconnected and impact timelines and outcomes
• Identify blockers and issues proactively with a goal to escalating appropriately with a strong bias for action
• Identify and plan for dependencies and contingencies across projects and interconnected programs
• Perform RCAs and assist project teams with various post-project rituals such as documentation and post-mortems

Skills

• Very well developed project management skills and a strong understanding of agile methodologies, ideally supported by relevant certifications and coursework
• Proficiency with tool-chains and concepts like JIRA, Trello, Smartsheets, OKR management software, Kanban, etc.
• Strong written and verbal communication skills
• Ability to corral people needed to solve a problem rapidly
• Clear thought process ability to communicate very competently verbally and in writing
• Detail orientation (cross every t and dot every i)Resilience, humility, and the ability to thrive with feedback
• Analytical orientation with ability to use data to answer questions and solve problems
• Strong relationship management skills - able to influence and manage the expectations of senior executives, partners, vendors, and other stakeholders
• Strong networking skills with the ability to build and maintain meaningful relationships both internally and externally
• Adaptable, approachable, and open minded with an ability to work across cultures and geographies
• Hands-on with the ability to cope with a fast-paced work environment with constantly changing priorities timelines
• High degree of integrity and ethical standards

Experience and Qualifications

• 2+ years experience in Project/ Program Management
• Undergraduate Degree
• Preferred Graduate Business Degree (MBA or equivalent)
• Experience with B2B enterprise, SaaS / Cloud-based products is a strong plus
• Experience with JIRA, Confluence, MS Office preferred

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