Project Coordinator

Job Summary:

The Project Coordinator will assist the Project Manager in planning, organizing, and coordinating project activities to ensure timely execution within scope, budget, and quality requirements. The role involves close coordination with internal departments, clients, and vendors to monitor progress, manage documentation, and ensure smooth communication across all project stakeholders.

Key Responsibilities:

1. Project Planning and Coordination

• Support in preparing project schedules, milestones, and resource plans.
  
• Track daily, weekly, and monthly progress against targets.
  
• Coordinate between design, procurement, logistics, and site execution teams.
  
• Ensure timely submission of project deliverables and reports.
  

2. Communication and Documentation

Serve as the central point of communication between the client, project team, and management.

• Prepare and maintain project-related documents including MOMs (Minutes of Meeting), progress reports, and correspondence.
  
• Maintain updated records of drawings, submittals, approvals, and revisions.
  
• Facilitate coordination meetings and follow up on action items.
  

3. Procurement and Logistics Coordination

• Assist in preparing material requisitions and tracking purchase orders.
  
• Monitor material dispatches and delivery schedules.
  
• Coordinate with vendors, transporters, and site teams for timely availability of materials and equipment.
  

4. Cost and Progress Monitoring

• Support in tracking project budgets and expenses.
  
• Assist in preparation of project cost reports and billing documentation.
  
• Identify delays, highlight risks, and suggest corrective actions.
  

5. Site Support and Quality Coordination

• Liaise with site engineers to monitor on-ground progress and technical compliance.
  
• Ensure timely resolution of site issues through coordination with relevant departments.
  
• Follow up on inspection, testing, and quality documentation.
  

6. Reporting

• Generate and present weekly/monthly progress reports and dashboards.
  
• Maintain project tracking systems for schedule, cost, and document control.
  
• Provide early warnings on potential delays and deviations.
  

Qualifications and Skills:

Education:

• Bachelors Degree in Electrical / Mechanical or equivalent.
  
• PMP or Project Management certification (preferred).
  

Experience:

• 3-8 years of experience in project coordination, preferably in EPC / infrastructure / hydro / power projects.
  

Technical Skills:

• MS Project / Primavera (basic understanding of scheduling).
  
• Proficiency in MS Office (Excel, Word, PowerPoint).
  
• Understanding of engineering drawings, BOQs, and project documentation.
  

Soft Skills:

• Excellent communication and interpersonal skills.
  
• Strong organizational and multitasking abilities.
  
• Problem-solving and proactive follow-up approach.
  
• Attention to detail and commitment to deadlines.
  

Work Location:

As per project requirement (Head Office / Site-based coordination)

Travel:

Frequent travel to project sites may be required.