Project Coordinator

About Group Bayport

Group Bayport, headquartered in Atlanta (USA), is a rapidly growing global e-Commerce B2B2C, B2B and B2C organization that has re-defined the business of delivering high-quality custom products through a unique blend of cutting-edge digital technologies, robust manufacturing capabilities and global supply chain. An industry leader in print technology, Group Bayport operates in the United States, Canada, Australia, New Zealand, UK, and India through its family of brands  BannerBuzz, Covers & All, Vivyx Printing, Circle One, Giant Media, Neon Earth, Optamark and Northcape.  While our advanced technology and customer focus are certainly our salient attributes, our true strength comes from our team of 1500+ people. Having scaled to USD 150mn in 11 years, we believe we are at the cusp of exponential and disruptive growth ahead.   For more about Group Bayport, please visit www.groupbayport.com

Role Overview

We are looking for a sharp, structured, and proactive individual to support cross-functional initiatives across the Group. The role requires someone who can attend key meetings, capture actionable discussions, convert them into structured documentation and JIRA tasks, and ensure timely follow-up and closure.You will work closely with the CEO Office and Business Enablement team, acting as the central point for project tracking, communication, and accountability.

Key Responsibilities

• Meeting Participation & Documentation
• Attend business and project meetings across functions.
• Capture accurate notes, decisions, and action items.
• Refine minutes with the Business Enablement lead for circulation.
• Action Management & Tracking
• Translate meeting outcomes into JIRA tasks and maintain dashboards for visibility.
• Follow up with task owners on open items and dependencies.
• Maintain weekly status trackers and highlight delays or risks.

Coordination and Expediting

• Acting as a bridge between multiple teams (Tech, Ops, Product, CS, HR, etc.).
• Ensuring project momentum through structured follow-ups and clear communication.
• Support the CEO Office in driving critical initiatives end-to-end.

Reporting & Insights

•  Summarize weekly updates and progress highlights.
•  Assist in preparing presentations, dashboards, and status reports.

Skills & Competencies

• Strong organizational and communication skills
• Ability to summarize complex discussions clearly and concisely
• Detail-oriented with a structured, analytical approach
• Working knowledge of JIRA, Confluence, and project management tools
• Comfortable coordinating across tech and business functions
• Advanced Excel/Google Sheets and PowerPoint proficiency

Preferred Background

2-5 years of experience in:

• CEO Office / Project Coordination / Business Operations roles
• Expediting or PMO-style coordination across teams
• Technical background (Engineering or IT exposure) preferred

What Success Looks Like

• All meetings and decisions are documented and tracked.
• Action items are followed through to closure without reminders.
• Leadership gains improved visibility into ongoing work.
• You become a reliable second brain” for the CEO Office