Job
Description
Responsibilities: Full Understanding of Accounting, Billing Process and Invoicing supporting Company obligations and workflow. Understand differences between billable and non-billable concepts, and categorizing items for invoicing and reporting activities. Review, Assess, and Translate contractual obligations into corresponding Billing Activities(Rules) under all Open Air Projects to align with project expectations. Maintain and update Billing Rules as needed to complete a full activity report for all hours logged to Projects. Serve as the key Subject Matter Expert for Billing in the OpenAir platform, providing support for our Program Delivery, Finance and Ops team members. Manage Month End Project Invoice Activities in OpenAir. Responsible for running manually, or systematically, each projects billing every month during invoicing time. Must have attention to detail while reviewing the project activities before rolling up to an invoice. Creation of each projects necessary invoice and update relevant information for submitting through approval processes. Ability to coordinate and communicate with needed parties during invoice time to ensure invoice accuracy and approvals. Create and maintain, searches, reports, and workflows revolving around invoicing/billing activities. Ability to identify and create solutions to continually streamline processes and improve efficiencies for our teams revolving around project accounting. Work with OpenAir admin teams on product releases, new features, and issues. Plan, organize, prioritize and handle multiple tasks in a collaborative work environment. Research and Educate our teams on OpenAir best practices revolving around billing and invoicing. Preferred Qualifications: OpenAir experience required, Basic NetSuite experience desired, including an understanding of NetSuite-OpenAir integration. OpenAir experience should include all modules of OpenAir. Office Suite experience. Data Conversions, interface/integrations, reporting, and customization experience. Previous exposure to working in a billing/invoicing environment. Bachelors degree in finance and/or equivalent experience required. 2-4 years of experience in a professional, fast paced, dynamic environment. Familiarity with professional service organizations. Able to communicate, influence, and listen to the internal stakeholders. Strong conceptual, analytical, and problem-solving skills. Able to think creatively and work collaboratively developing solutions and managing expectations of stakeholders. Art of balancing the needs of the company, management, and team members. Excellent time management and organizational skills. Strong verbal and written communications skills.
