Production & Merchandising Executive

Role Overview

The Production & Merchandising Executive will be responsible for end-to-end coordination of outsourced production for garments and denims, including costing, vendor follow-ups, MIS reporting, shipment coordination, and ensuring timely delivery as per quality and cost benchmarks.

Key Responsibilities

1. Financial Responsibilities

• Obtain costing from outsourced vendors before order finalization.
• Prepare MRP and negotiate prices for raw materials and garment manufacturing.
• Ensure cost optimization without compromising quality or timelines.

2. Operational Responsibilities

Production Planning & Execution

• Prepare style-wise production files for smooth processing.
• Conduct PP (Pre-Production) sample trials and ensure approvals.
• Arrange and dispatch trims and materials to vendors; maintain regular coordination.
• Collect TNA (Time & Action) plans from outsourcing partners and track adherence.
• Ensure timely delivery of goods as per committed dates.

Vendor & Partner Coordination

• Assist in specifications, price follow-ups, vendor communications, and pre-production approvals.
• Track vendor responses and proactively escalate delays to avoid bottlenecks.
• Oversee denim vendors (India & China), coordinate with master vendors, and close sample approvals.

MIS & Reporting

• Maintain consolidated MIS for Garments.
• Ensure 100% accuracy of PO, shipment, and costing data in MIS.
• Share weekly MIS dashboards and reports with management.
• Support cross-pod teams with accurate MIS inputs for fabrics and accessories.

Shipment & Logistics

• Ensure shipment schedules are aligned with production and team leads.

Seasonal Execution

• Ensure complete seasonal MIS closure before reviews.
• Achieve full closure of denim category without escalations.

3. People & Collaboration Responsibilities

• Manage vendor meetings for issue resolution and future business opportunities.
• Act as first-line support for team members during high workload or absenteeism.
• Provide daily production updates to Managers for smooth communication and workflow alignment.

Skills & Competencies

• Strong knowledge of garment.
• Costing, vendor negotiation, and MIS expertise.
• Excellent coordination, follow-up, and communication skills.
• Proficiency in Excel, MIS tools, and PowerPoint presentations.
• Ability to work under deadlines and manage multiple vendors.

Preferred Experience

• Experience in garment manufacturing / merchandising / production coordination.
• Exposure to domestic and international vendors (India/China preferred).